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Pursuant to the purposes of
the association (as stated in the C&R Section 1b to promote
pleasure, social recreation and sports activities for it’s
members), the members in good standing be allowed to reserve
the clubhouse, pool or pavilion without a rental fee to host
an activity that benefits the “safety, health, or welfare” of
our membership, provided that said activity is open to all
members/guests in good standing of the association with or
without participation fee, with the exception that if a
member, in good standing wants to reserve the clubhouse, pool
or pavilion for a private event not open to all members of the
association , this member shall have the option to “bump” the
activity and will be responsible for the rental fees that are
currently in effect. In all cases the member who reserves the
space is accountable for the behavior of the participants and
all damages, should any occur, and be responsible for set-up
and clean-up. (Source 8/2010 minutes)
All amenity rentals deposits are nonrefundable to include 30
day cancellation notice unless rented by another member, and
then they would get their deposit back. (source 9/2010
minutes)
No party is to be scheduled
on holiday weekends. A party is defined as a gathering where 9
(nine) guests or more are gathered to celebrate an event.
Rental of clubhouse facility will be based on availability.
All parties must be scheduled and approved by the Association
manager and are subject to the following fees and regulations.
Parties may be scheduled during regular operating hours by a
member of the Association in good standing, as defined in the
White Birch Lakes Recreational Association by Laws. Use is
subject to the safety and capacity as established by the Clare
County Health Department.
Parties are to be scheduled in three-hour time periods to a
maximum of nine hours. Curfew is midnight and no party shall
exceed this time.
The following rooms are available for rental:
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Dining Room (40 person
maximum capacity) $25.00 for 3 hours.
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Fireplace Room. (40 person
maximum capacity) $25.00 for 3 hours.
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Kitchen $10.00 for 3
hours.
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The clubhouse swimming
pool may also be used during pool operational hours at no
fee. However, the party shall not have exclusive right to
use of the pool. During non-operational pool hours, the pool
may be rented at $125.00 for 3 hours and the following rules
must be adhered to:
| Qualified pool
attendant on duty. (Requirement of DEQ)
No fewer than two (2) persons and no
more than 60 persons (maximum capacity) in the pool at
one time. Pool capacity is subject to the limits as
set by the Clare County Health Department.
There shall be one adult (over 18
years of age) for each 8 (eight) minors using the
pool.
Posted rules must be obeyed when
using the pool or related facilities. |
The member or associate
member must be present during the duration of the party. In
reference to associate member, this refers to the spouse of
the member or co-owner.
There will be a security deposit of $50.00 for each party. The
sponsoring member is responsible for clean up and any damage
to the facilities that may occur.
No alcoholic beverages can be sold at a function.
All decorations (putting up and removing) shall be the
responsibility of the member requesting the permit. Any odd or
unusual decorations will have to be specifically approved. All
decorating plans shall be made so as to cause no damage or
leave any residue.
Clean up responsibility to the said member shall be the
removal of all personal property, equipment and decorations
that said member, or his/her guests brought to the clubhouse.
If the clean up of the facility was not done to the
satisfaction of the Association manager, then all or a portion
of the security deposit will be retained for proper clean up.
Said member acknowledges that nothing in this agreement shall
preclude the Association from pursuing any and all remedies
traditionally reserved in law and equity, including, but not
limited to, suits for damage or liability suffered by the
Association.
A master calendar shall be kept up by the Association manager
that contains the schedule of events of the Association and
the dates and time the facilities may be available for
personal and private use by a member and his/her guests on a
first come first served basis. The Association recommends that
arrangements be made as far ahead as possible and every effort
will be made to accommodate your needs. However, renting out
the clubhouse facilities is a secondary function at the
clubhouse and the Association will not obligate itself to more
than a 60-day (sixty) commitment.
This permit is approved by authorized representatives of White
Birch Lakes Recreational Association of Farwell, Michigan
Dated______________________
_____________________________ _____________
__________________
Name
Lot #
Phone #
Date reserved for _______________ From ________ To __________
As the applying member, I acknowledge receipt and execution of
this agreement. I have read and understood the conditions set
forth in this agreement and do hereby accept those terms.
Date of reservation: _____________________________
_______________________________________________
Applicant Member
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