White
Birch Lakes
Recreational Association
Proposed Board Meeting Minutes
December
12, 2009
I.
Call to Order: President Bryant called the meeting to order at 10:03 a.m. other Board Members present,
Director Perkins, Director McNeil, Director Nalepa, Director
Dombrowski, Director Briggs, absent due to illness,
Director Bridges, also present Elaine Carrasco, Secretary.
a.
Invocation: Director McNeil led the membership in prayer.
b.
Pledge of Allegiance led by President Steve Bryant.
II.
Additions to the Agenda: Director Perkins adds under new business Lots #131 and #137 and the gate. Director McNeil adds under new
business, Board Salary and Office Supplies. Director Briggs adds under old
business, boats on common grounds and under new business, collection companies.
Director Dombrowski adds under old business, White
Birch owned “White Truck.”
III.
Approval of the Minutes: Director Perkins moves to approve the November
Minutes, support by Director Dombrowski, all in
favor, motion carried.
IV.
Income Statement‐Treasurer’s
Report: Elaine Carrasco reports total income for November at $13,612.98, expenses
totaled $18,244.46. Total of both restricted and unrestricted funds was
$187,655.37. Director Perkins moves to accept the Treasurer’s Report, 2nd by
Director Nalepa, all in favor, carried.
(payables approval) Director Perkins moves to approve the
December payables, 2nd by Director McNeil, motion carried.
V. President’s Report: Merry Christmas and a Happy New
Year to all. In November we had our
third quarter financial review and I am pleased to announce that we are right
on schedule, right at 73% of our proposed expenditures for this fiscal year. We
are also approximately half way to our goal in accumulative reserves, as
recommended by our auditors. We are well ahead of where we were
two years ago, thanks to the board action that has taken place over the
past two years.
VI.
Supervisor’s Report: Dawn explains the barrels at the entrance are for salting
the entrance not for garbage and that we have received proxy cards for the gate
for membership to purchase.
VII.
Committee Reports: Director Perkins reports for EPC.
We had apps for 2 tree removals, letters sent to lot #137
to have their trailer removed from property and a second certified letter was
sent to Lot #131 for removal of their trailer, also. Campground
Committee: Fred Witchell requests video taping signs be posted in the campground. Requests that the pavilion
picnic tables be refinished and requests new fire
rings and a few new picnic tables, and a volleyball. We will be improving
campsites in the spring and the first Campground Committee will meet at the
clubhouse April 10, 2010 at
9 a.m. Activities Committee: Deb Gerish reports on the blood drive, we served lunch, and we
may have another blood drive in the summer. The tree was decorated,
donated decorations are appreciated and we have a mitten, scarf and hat tree.
Thank you Betty Metz for the numerous handmade donations for the tree, they are
beautiful! Water aerobics are still on Monday and Tuesday at 10 a.m. come join us. Superbowl
potluck and Chili Cookoff planned for Sunday February
7th; sign up sheet for cookoff
and football squares. Deb presents a gift to the board paid for by fund raising
activities of this committee. (Three new flags) We could use new activity members.
Christmas party at 3:30 on December 19th, potluck at 5 p.m.
Ham, rolls and beverages will be provided by WBLRA. Dorothy Nalepa
won the beautiful handmade quilt rack crafted by Herbert Breen and the lap
quilt handmade by Georgia Romine. Financial Committee: Director Nalepa reports they reviewed the third quarter budget,
reviewed the wish list by Dawn and Doug. The plan is to report to the board,
with recommendations by the January meeting for the 2010‐11 budgets. By‐Laws
Committee: Chuck Lutz reports they will be submitting the first 6 pages of recommended changes to the board soon. Security:
President Bryant reports on the
neighborhood watch, we will be putting up signs. Members are
encouraged to report anything suspicious. He asks for a
volunteer to chair the neighborhood watch committee.
VIII.
Comments From the Floor: Available at the clubhouse.
Director McNeil moves to strike “Mistakes weremade in
the use of this account by the Board President at the time” a 2nd by Director Nalepa, roll call results: Director Nalepa,
aye, Director McNeil, aye, Director Dombrowski, nay,
Director Perkins, nay,
Director
Briggs, nay, motion fails. Director Perkins moves to amend that sentence to
read the year of 1998, second by Director Dombrowski.
Director Perkins rescinds motion. Director Dombrowski
moves to strike Board President from the sentence, support by Director Nalepa, and results of the roll call: Director Nalepa, aye, Director McNeil, aye, Director Dombrowski, aye, Director Perkins, nay, Director Bryant,
nay and Director Briggs, nay, motion fails.
IX.
Old Business: Director Briggs moves that all boats on the ground, or unpaid in
storage racks be removed by 5/1/2010. After that date they
will be considered abandoned. We will take boats to storage, to be disposed of
on 6/1/2010. any boats claimed after 5/1/2010 to be charged $25. After 5/1/2010 we will build
a storage rack at Holiday Lake.
No more boats are to be left on the ground including
boats at Angel Beach. All boats in racks need to belong to members in good
standing and current sticker on boat and boat rack storage
fees paid. We cannot do extra snow removal for boat removal, support by
Director Perkins, all in favor, carried. White Truck: Director Perkins moves to
allocate up to $1,500.00 to repair white truck, 2nd by Director
McNeil, all in favor, carried. Realtor bids: Director Perkins moves to instruct
the supervisor to send written invitations to all area realtors, time sensitive
and sealed, not faxed, process to be completed the Friday before the next
meeting (January 8th), second by Director Dombrowski,
all in favor, carried. Director Dombrowski moves to
continue on a monthly basis with White Birch Realty until bids are returned and reviewed, support by Director Nalepa, all in favor, carried.
X.
New Business: Director Perkins moves to change meeting to 3rd weekend in
February, second by Director Nalepa, all in favor,
carried. Director Perkins moves to change Board Meeting times for January,
February and March to 11 a.m., 2nd by
Director McNeil, all in favor, carried. Legal matters: Director Nalepa moves to go into closed session about legal matters
after conducting business, 2nd by Director Dombrowski,
all in favor, carried. Director Perkins moves to fine Lot
#131 a fee of $375, if this camper has not been moved
by December 22, 2009, per
established procedure, 2nd by Director Nalepa. A nay
by Director Briggs, all else ayes, motion carried. Director Perkins moves to
remove pop‐up camper from Lot
#137, withdrawn. Director Perkins moves to keep gates open when roads and
weather conditions dictate, 2nd by Director McNeil, Director
Briggs, nay, all other ayes, motion carried. Office Supplies: Director McNeil
moves to implement a recycling ink cartridge program for White
Birch Lakes,
support by Director Nalepa, all in favor, carried.
Collection Company: Director Briggs moves to get
bids on collection companies in the state of Michigan
for back assessments, support by Director Dombrowski,
all in favor, carried.
Executive
Session: Director Nalepa moves that all board members
be informed of all Legal Matters, second by Director Dombrowski, all in favor, carried.
XI. Comments from the Floor: Available at the clubhouse.
XII.
Adjournment: Director Perkins moves to adjourn, second by Director
Dombrowski, all
in favor. Meeting adjourned at 1:18 P.M.
Submitted
by,
Elaine
Carrasco‐Secretary