WHITE BIRCH LAKES RECREATIONAL ASSOCIATION
BOARD MEETING MINUTES
Unapproved Board Meeting Minutes Of
December 11, 2004
CALL TO ORDER
The meeting was called to order by President Marv Richardson. Present were 1st Vice President Brian Kozlowski, 2nd Vice President Scott Hayer, Directors, Marv Frayer, Al Isaac, Don Papesh, Manager Gail White, Treasurer Priscilla Moore, Secretary Donna Forman. Director Marty Perkins was excused. The meeting opened with a pledge to the flag and a prayer by Brian Kozlowski.
ADDITIONS TO AGENDA
Marv Richardson called for additions to the agenda and there were no additions.
APPROVAL OF THE MINUTES
Al Isaac moved to approve the November minutes as written. Seconded by Don Papesh.. Motion carried unanimously.
TREASURER'S REPORT
The treasurer reported that total income for the month of November was $17,434.57, expenses were $44,257.65 and the ending cash balance at November 30, was $173,846.35. Brian Kozlowski moved to accept the treasurers report. Seconded by Scott Hayer. Motion carried unanimously to accept the treasurer’s report.
PRESIDENT'S REPORT
President stated that he did not have a report but he did encourage those who have not yet taken the opportunity to take a look at the new bus stop to do so, it is very impressive. We are targeting the first of the year to have it open for the children.
CORRESPONDENCE
Gail White reported that there was no correspondence to report for the month.
MANAGER'S REPORT
Manager reported that there had been some holdup with Consumers for getting the electricity up to the bus stop building, but it has now been completed and ready for the insulation and finishing up. She agreed with Marv Richardson that it should be open after the holidays. Marv Richardson and Gail White thought it would be appropriate to have a small ribbon cutting ceremony to commemorate all the efforts of those involved in this project. We have now obtained our FCC license, by the end of the week everything should be all set with the tower and repeater.
ACCOUNTS PAYABLE
Brian Kozlowski made a motion to pay the bills. Seconded by Don Papesh. Motion carried unanimously.
COMMITTEE REPORTS
ACTIVITIES – Manager stated that there is a person who may volunteer for the vacated position of chairperson.
CAMPGROUND - Gary Cheadle reported that in the storage area there are 103 sites, 97 of which are filled, the campground has 77 sites, 67 sites are taken. There was a lot of activity during hunting season, there was a problem getting across the fact that there is a $10.00 fee for camping, but letters have gone out on this issue. Doug and Jerry have marked all the electrical boxes and then made a chart that is posted next to the electrical panel showing which switches shut off which units. Gary has sent out a letter explaining that campers need to call ahead of time and let someone know they are planning to camp so the electricity can be turned on only for that unit.
ENTRANCE – Manager reported that the committee is putting together a master plan to show some of the ideas they have for next year. One of the items they are looking at is replacing the gate house, it is in really bad shape, their idea is to have the structure match the bus stop. ENVIRONMENTAL PROTECTION COMMITTEE - Chick Witchell reported that activity for the month of November has quieted down, all of the campers are off the lots and the lots were left in decent condition this year. There was 1 tree removal, 1 contiguous lot, 1 residence pending on Cedar Court. There are still 2 unlicensed vehicles on lots and a second letter is going out to the owners. Tina Hayer will be filling in for Chick while she and Fred are in Florida.
FUTURES – Ann Hobart stated that under the issue of preservation and protection of the environment they discussed stocking the lakes with fish and having a log so that people would know what lakes were stocked with what kind of fish. Under the category of tree management, there was some conversation about forming a conservation committee. Under the category of safety and security, a question was brought up about Neighborhood Watch and security being the same. Under property values, the committee would like to see the master plan which is being put together by the Entrance Committee. Under the category of organizational growth, there are quite a few people interested in the idea of high speed internet, it was brought out that SBC is putting a fiber optic line down Old State Road and that should be of some help to us. There was discussion about the safety issues with the school bus backing up when picking up the children, Ann urged the parents of the children to become involved at the school board meetings to voice their opinions on this issue. President Marv Richardson stated that the Entrance committee would be more than happy to bring in the master plan for viewing by other committees. Marv Frayer stated that the Business Manager and Superintendent of schools are scheduled to be at the next board meeting.
NOMINATING – In Marty Perkins absence there was nothing to report.
SEEDLINGS/SAPLINGS – Joe Romine reported on the Christmas party which is being held tonight. Tina Hayer is in charge, and he is optimistic that it will be as successful as the Halloween Party.
SECURITY - Fred Witchell reported that it was kind of a quiet month, there was one report of about five or six dogs chained up at a house with no shelter, animal control was called and they will be looking into it the first of the week. After the Christmas holiday, security will be going around and checking to make sure all of the seasonal homes are secure and locked. Security now has their own phone number so that people can call and leave a message if they have concerns about their property.
COMMENTS FROM THE FLOOR
President reminded everyone to state their name and lot # and allow Brian Kozlowski to check the records for membership status. Chuck Hastings, lot #78 commented that if we do establish an area for ice skating, it should be publicized so that more people are aware of it and have the opportunity to take advantage of it. He also stated that there needs to be an updated listing of primary numbers in the association. Pat Graham, lot #1302 commented on the comforting feeling of seeing security going by and knowing they are patrolling and keeping the area safe. She also stated the need for a telephone listing, being new to the area she has no idea how to reach people. Matt Lucas, lot #405 wanted to know what happened to the White Birch internet site. Tom Dorsey stated that it is up to the member to go into the website and change his data as the need arises. Marilyn Lesperance, lot #332 stated that the #1 topic of the Nov. 2003 Board meeting Future Planning Committee was supposed to be Neighborhood Watch, what happened to it? Al Isaac stated that the committee from Nov. 2003 had been completely dissolved. A new committee was formed in April 2004 and they were not aware of the issue of Neighborhood Watch. She also had a question about $6,000 budgeted for clubhouse payroll. Marv Richardson told her that there was going to be a date set for a budget hearing and members were invited to attend.
UNFINISHED BUSINESS
No unfinished business.
NEW BUSINESS
Setting a date for the budget hearing – Motion by Don Papesh to set the budget hearing for January 15, 2005 at 9:00a.m. Seconded by Brian Kozlowski. Motion carried.
ADJOURNMENT
Al Isaac made a motion to adjourn. Seconded by Marv Frayer. Motion carried unanimously. Meeting adjourned at 10:20a.m.
Respectfully Submitted,
Donna Forman
Secretary