WHITE BIRCH LAKES FRECREATIONAL ASSOCIATION
BOARD OF DIRECTORS MEETING, SATURDAY, NOVEMBER 13TH 1999
President Gail White called the meeting to order at 9:00am. Present were 2nd VP Jay Farr, Directors Linda Brabant, Roy Miller and Don Kuester. Also present were Manager Tim Fall and Secretary/Treasurer Margaret Lawson. 1st VP Pat Zakalowski and Director Doug Bradley were absent from the meeting.
Jay Farr moved to accept the minutes as written. .Seconded by Linda Brabant. All in favor. Motion carried.
Income for October stated as $10,213.82 with YTD of $262,428.52. Operating Expenses for October at $16,365.42 with YTD of $204,970.14. Balance on hand at end of October was $72,759.27. Roy Miller moved to accept the report as given. Seconded by Don Kuester. All in favor. Motion carried.
The bills due to be paid in the month of November were presented to the board for approval. Roy Miller moved that we pay those bills listed. Seconded by Linda Brabant. All in favor. Motion carried.
Report given by President White.
Thank you note received at the office from Skip and Margene Breen thanking White Birch for the use of the clubhouse for the surprise birthday party for long time resident, Herb Breen.
Report given by Joni Farr. No meeting recently. Work on Sled Hill and Skating Pond coming along well.
Report given by Ann Hobart. Committee meets after every board meeting and the final Thursday of the month. She related some of the items being discussed by the committee.
Report given by Gary Farnham.
Report given by Linda Brabant. Talked about the Halloween Party and the upcoming “Embers” dinner and the Christmas Party.
Report given by Manager Fall. Updated board on office matters.
Billie Roffe, lot #651, sated that as long as we are members in the Chamber of Commerce could we list our Yard Sales in their newsletter to get more people to come to them. This will be looked into for next year.
Ann Hobart, lot #454, asked if we were going to post “No hunting” signs for the upcoming hunting season. Manager Fall stated that signs will be posted for White Birch.
Jay Farr, lot #931, asked about the results of the opinion poll on the “Security Entrance”. Manager Fall stated that we received about a 60% return on them with the results of them listed in his written report. He stated that we have also received some favorable responses on the poll for storage sheds at the Maintenance Area.
Manager Fall made a recommendation that White Birch adopt a “No Burning Policy” similar to Surrey Township’s rule. The only burning that is allowed is in an approved fire pit or the months of January, February and March. President White directed Manager Fall to put together a draft incorporating these rules and submit it to the board at next month’s meeting.
ACCESS CONTROL REPORT-
Manager Fall presented a gate access control package to the board. He researched this item extensively and found that the best deal for what we were looking for is from “Integrated Media Technologies” using a “Sentex” system. He explained the total system to the board and answered questions that they had concerning this system. President White would like this item put on the agenda for next month’s meeting as 2 board members were absent and she does not want a decision made on an important item without all board members being present. This would also give some time for any member who would like to, the opportunity to attend the meeting.
Jay Farr moved to adjourn the meeting. Seconded by Linda Brabant. All in favor. Motion carried. The meeting adjourned at 10:00am. Next meeting will be Saturday, Dec. 11th at 9:00am at the clubhouse.
MARGARET E. LAWSON