WHITE BIRCH LAKES RECREATIONAL ASSOCIATION

 

BOARD MEETING MINUTES, SATURDAY NOVEMBER 14TH 1998

 

 

CALL TO ORDER

†††† President Gail White called the meeting to order at 9:00am. Present at the meeting were 1st Vice President Pat Zakalowski, directors Linda Brabant, Roy Miller, Jay Farr and Don Kuester. Also present were Manager Tim Fall and Secretary/Treasurer Margaret Lawson. 2nd Vice President, Steve Bryant was absent from the meeting.

APPROVAL OF MINUTES

†††† President White asked if there were any changes to the minutes of Octoberís meeting. Hearing none they stand as received.

TREASURERíS REPORT

†††† Secretary/Treasurer Lawson stated that income for October was $8,001.09 with a YTD total of $165,785.22. Expenses for October were $15,830.39 with YTD of $203,094.71. The balance on hand at the end of October was $49,781.49. Roy Miller moved to accept the financial report. Seconded by Pat Zakalowski. All in favor. Carried.

APPROVAL OF BILLS TO BE PAID

†††† The bills to be paid in November were presented to the board for final approval. Linda Brabant moved that we pay those bills. Seconded by Pat Zakalowski. All in favor. Carried.

PRESIDENTíS REPORT

†††† Report given by President Gail White. The Budget Committee, President White, 1st VP Pat Zaklowski and Sec/Treas Margaret Lawson, will meet and come up with a preliminary budget proposal that they will submit to the board at Decemberís meeting.

CORRESPONDENCE

†††† Manager Tim Fall stated that he received a letter from a lot owner that is requesting contiguous lot status for non-residential lots. He has referred this letter to the Covenants & Restrictions Committee.

COMMITTEE REPORTS

ENVIRONMENTAL COMMITTEE-

†††† Report given by Chairman Gary Farnham. As of 1-1-99 the committee will enforce B.O.C.A. rules for approval of new homes in White Birch.

††††† Two requests were received by the committee for Contiguous Lot Status. These lots meet all the requirements and now need approval by the board. Lot 539 to be made contiguous with lot 540 for Dybash. Pat Zakalowski moved that we accept this request. Seconded by Linda Brabant. All in favor. Carried. Lot 752 to be made contiguous with lot 753 for Thompson. Linda Brabant moved to accept this request. Roy Miller seconded the motion. All in favor. Carried.

CAMPGROUND COMMITTEE-

†††† Report given by Roy Miller. Discussed refinishing picnic tables and buying some new ones for campground.

ACTIVITIES COMMITTEE-

†††† Report given by board liaison Linda Brabant. Discussed past and upcoming events.

FUTURE PLANNING COMMITTEE-

†††† Report given by Jay Farr.

COVENANTS & RESTRICTIONS COMMITTEE-

†††† Report given by Ann Hobart. Working on getting more information before committee meets.

MANAGERíS REPORT

†††† Report given by Manager Tim Fall. Met with attorney concerning the boards policy on contiguous lots. The attorney feels that we are in compliance with our Covenants & Restrictions. The attorney also states that our Environmental Committee has the ability to enforce the B.O.C.A. rules for new homes. Manager Fall would like the board to look into the Bertha Lake issue again as he feels it would be in White Birchís best interest to let that water through our properties.

UNFINISHED BUSINESS

BERTHA LAKE ISSUE-

†††† Discussion on this issue and what the boardís original decision was and how they came up with that decision. Manager Fall feels that we could use that extra water for our lakes, as they are quite low at this point. He stated that there were extensive tests done and their water is slightly cleaner than ours. Larry Franklin, past president stated that the boardís original decision was reached because our lake levels at that time were fine and† they had heard a lot of rumors about Bertha Lake being unclean. There were no engineering reports at that time. President White stated that we need more information about this.† It was decided to have an advertised meeting with the Drain Commissioner and any White Birch member who would like to come.

COMMENTS FROM THE FLOOR

†††† Carold Roffe, lot #651 asked as to the status of the telephone tree. He was told that the status of that is unknown. He would like to see the Real Estate Transactions put back into the White Birch Bark. He was told that were dropped because they were an incomplete listing. He would also like to see a column in the paper called, Reminders, Kudos and Ouchs. This will be looked into. Mr. Roffe also wanted the board to declare a moratorium on accepting Contiguous lots to build up our monies. He was told that this cannot be stopped or changed as the right for contiguous lots is in the C&Rís.

†††† Billie Roffe, lot #651, asked about the wells we have at our lakes and if they can be used to bring up our lake levels. She was told that the pumps have been stolen and that it would cost approximately $4,000.00 a well to have them reactivated.

†††† One member questioned our security patrol and why they do not have a better communication system in case the officer has car trouble etc. Manager Fall stated that he has already been looking into this issue.

ADJOURNMENT

†††† Linda Brabant moved that the meeting be adjourned. Seconded by Jay Farr. All in favor. Carried. Meeting adjourned at 10:20am. Next meeting will be Saturday, December 12th 1998, at 9:00am.at the White Birch Clubhouse.

 

RESPECTFULLY SUBMITTED,

 

MARGARET E. LAWSON

SEC/TREAS ††††WBLRA

 

 

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