PROPOSED BOARD
MEETING MINUTES
I. CALL TO ORDER:
Board President
Steve Bryant called the meeting to order at
·
Invocation led by Director Al
Isaac.
·
Pledge of Allegiance led by
President Steve Bryant.
II. ADDITIONS TO THE AGENDA:
No additions to the agenda.
III. APPROVAL OF MINUTES:
(1)
Motion to approve the September 6th minutes with a typo error correction
by 2nd Vice President Brian Kozlowski, with a second by Director
Sharon Bridges, all in favor, motion carries.
IV. INCOME STATEMENT-TREASURER’S REPORT:
Treasurer Priscilla Moore reports income
for September at $18,690.19, expenses at $35546.35 and cash balance at the
months end at $156,327.50. (2) Motion to
approve treasurer’s report by Director Sharon Bridges, a second by Director Al
Isaac, motion carried.
V.PRESIDENT’S REPORT:
President Steve Bryant reports we had a
brief budget meeting this morning, because of the timeline in which the quarter
ended and the date of this meeting, Priscilla was unable to get the reports
completed until late. Not a great deal of time to go over it. We have a budget
committee established who will look into our budget, to some extent. Steve says
we will get back to you with a report on our findings.
The colors are changing; the cold has
come, let’s look forward to having some fun in the fall.
VI. MANAGER’S REPORT:
Manager Gail White reports they did
sentence the two who broke into the trailers in the storage area. One year in
the county jail, 3 years probation, and $560.00 in court cost to the
perpetrators and restitution is being held open at no less then $36.685.95.
Gail would like to bring out what happened
with the lot issue from the last meeting involving a board member thinking she
was selling a lot without permission, this issue was dismissed after the
executive session in September.
About the defibrillator, Kevin Dombrowski
contacted Gail and told her that the figures she had given at the September
meeting were the lowest he could find, if the board is willing she will order
the parts needed at a cost to the general fund of less than $50.
Director Linda McNeil asks if she received
this in writing from Kevin, Gail states they all received e-mails. Director McNeil and
Gail asks for permission to block off
illegal access to White Birch property.
VII. PAYABLES APPROVAL:
2nd Vice President Brian
Kozlowski inquires about a $1088 bill from the lawyer. President Steve Bryant
explains that he and 1st Vice President Marty Perkins met with the
lawyer for legal opinions and that he would share those with the other board
members later in the meeting.
(3) A motion to pay the bills by Director
Linda McNeil, seconded by Director Al Isaac, all in favor, motion carried.
VIII. COMMITTEE REPORTS:
EPC Jim Neal reports applications included
three tree removals, three garages, and one house addition. Director Al Isaac
asks if the EPC has a liaison, finding out there was not, he volunteers and is
appointed by President Steve Bryant liaison to EPC. Director Linda McNeil
reports trees in her yard were infested with ambrosia beetles; they attack soft
woods and will not attack maples and oaks. There is no precautions that can be
taken, and this may happen else where.
By Laws Committee reports they are working
hard on the by-laws and making progress, asks if the board is considering a review
committee for the C&R’s. He suggests we get that started. Think about it and decide whether or not they
want one. All membership is invited to
attend meetings and meeting times and dates are posted on the web site.
Safety committee reports loose dogs, some
trailers have been vandalized on their lots.
These people crawl underneath the trailers and are cutting sections of
copper off. People need to slow down and
obey the stop signs. Lock was cut off at
the emergency gate. One child was lost,
we got him home safely. No hunting on
pipeline or riding of ORV’s on energy property, this was a pamphlet included
with you bill.
Director Al Isaac mentions that future
consideration should be made to put a sticker in member’s windshields for identification
purposes. Bobby Pelfrey agrees we need to be able to identify members and
visitors need to obtain a pass while they are here. Director Sharon Bridges
states we need to have a workshop before the meeting to finalize the agenda a
week before the monthly meeting.
IX. COMMENTS FROM THE FLOOR, AGENDA ITEMS:
These comments are available at the
clubhouse.
X. OLDBUSINESS:
·
Collection Agencies. (4)Motion
to continue with The Carlton Company by 2nd Vice President Brian
Kozlowski, seconded by Director Al Isaac, all ayes, except Director Linda
McNeil with a nay. Motion carries. Director Al Isaac suggests policy be put in place at the next workshop
for the collection of association fees.
·
Real Estate companies bids: (5)
A motion by 2nd Vice President Brian Kozlowski to go with the lowest
bidder as our real estate, Reiss Real Estate.
President Steve
Bryant because of his involvement in real estate withdraws and passes the gavel
to 2nd Vice President Brian Kozlowski. 2nd
Vice President Brian Kozlowski then withdraws his motion because of having been
passed the gavel. (6) Director Sharon
Bridges motions to go with lowest bidder as our realtor, Reiss. A second for
purpose of discussion by Director Al Isaac. Motion Fails. (7) Director Al Isaac
motions for White Birch Realty as our realtor, seconded by Director Linda
McNeil. (8) A motion is made by
director Linda McNeil to rescind the previous failure of the motion for White
Birch as our realtor in favor were 2nd Vice President Brian
Kozlowski, Director Linda McNeil and Director Al Isaac, opposed, Director
Sharon Bridges feeling it’s a conflict of interest, motion carries.
·
Time Clock: (9) 2nd
Vice President Brian Kozlowski moves to rescind the previous motion for a time
clock, seconded by Director Sharon Bridges, all ayes, but for Director Linda
McNeil with a nay, motion carries.
·
Radio Issue: (10) Director Linda
McNeil motions for an executive session on the radio issue, with a second by
Director Al Isaac, motions carried. (11) Director Al Isaac motions to consider
radios as payment on accounts; Russ Abney agrees this would constitute payment
in full of his accounts with nothing else owing. Director Sharon Bridges
seconds the motion, all in favor, motion carried.
·
Update on defibrillator: (12) Director Sharon Bridges motions to update
the defibrillator, a second by Director Linda McNeil, motion carried.
XI. NEW BUSINESS:
EPC proposal: 2nd Vice
President Brian Kozlowski moves to table the EPC proposal, seconded by Director
Sharon Bridges, motion carried.
(13) 2nd Vice President Brian
Kozlowski moves to go into executive session after the comments from the floor,
seconded by Director Al Isaac, motion carried.
XII. COMMENTS FROM THE FLOOR:
Comments from the floor are available at
the clubhouse.
The board moves to
executive session on a previous motion.
XIII. ADJOURNMENT:
2nd Vice President Brian
Kozlowski moves to adjourn, seconded by Director Al Isaac, all in favor, motion
carries. Meeting adjourned at