BOARD MEETING MINUTES
Unapproved Board Meeting Minutes of
CALL TO ORDER
President Todd Graham called
the regular monthly meeting to order at
APPROVAL OF MINUTES
Marv Richardson moved to approve the September minutes as
written. Seconded by Bryan Kozlowski. Motion carried
unanimously.
TREASURER’S REPORT
For the month of September 2003 the Treasurer reported income of $47,095.28 and
expenses of $32,131.19. Cash on Hand at
PRESIDENT’S REPORT
President
Graham-re-stated the September request that members take time to share their
feelings on the best ways to handle the ORV/ATV issues and complaints. We would like to see ideas presented in order to
resolve the problems in this community. A simple “yes we support the use of
ATV/ORV or “no we do not support the use of ATV’s/ORV’s”
is not adequate. We need solutions to the problem in order to place this issue
on the agenda in January 2004. Please take time to mail or email your ideas as
to how to resolve the ATV/ORV issues while respecting the recreation rights of
the members.
MANAGER’S REPORT
Manager White reported that
we are finally moved into the new office. There remain
a few things to do. We are so thankful and appreciative for so many volunteers
who made this project possible. The project was headed up by
Fred Witchell who did a fantastic job, A
partial list of those volunteers is Al Willoughby who did the electrical, Gary Cheadle and all his tools, Tom Dorcey,
Bill Dorcey, Ron Nethaway,
Wm Whale, Joe Romine, Chick Witchell and Jim Shaw.
Georgia Romine provided lunches.
The gate is finally fixed and
extra parts have been ordered. The cost estimate has been submitted to the insurance company and to the
responsible party and a claim is being filed.
Tommie Bauer has agreed to
put stumps in openings around the perimeter to try to control unauthorized
entrance of vehicles from the outside.
The grader has expired. At
this point, it is a waste to put any more money or time into the unit. We would
like to allocate monies in the next year’s budget to purchase a new used
grader. So far we have looked for graders at used
equipment sales, auctions etc and have not found any suitable upgrade. For this
fall we will be renting a grader to do the roads.
Brian Kozlowski offered to get information on construction companies who sell
used graders at the completion of jobs.
Signs at the campground are
telling people not to drink the water since the Health Dept found a small
amount of bacteria. The well man will be coming out to chlorinate the water and
flush the system, probably this coming week.
ACCOUNTS PAYABLE - Payables were reviewed.
Mary Richardson moved to pay the bills. Seconded by Bob
Adair. Motion carried unanimously.
COMMENTS FROM THE FLOOR
Roberts Rules of Order
provide that minutes of a meeting include only the following information:
the members of the board present, the secretary and
treasurer’s reports, all main motions made, their wording and disposition,
notices of motions, points of order and appeals and the hour of adjournment.
Therefore personal comments and complaints are not included as
a part of this report.
CORRESPONDENCE
Scott Hayer
read a letter from Ron Tagg, lot 246, suggesting that the Board sit down with
Security Chairman Fred Witchell and discuss the problems with ORV/ATV’s and to give him the
power to fine the offenders which may be a step in the right idea. The manager stated
that she had received good suggestions in response to the
requests for solutions to the ORV/ATV problems
.
COMMITTEE REPORTS
ENVIRONMENTAL PROTECTION
COMMITTEE - Chick Witchell reported there were lot
improvement approvals for: 1 tree removal, 1 contiguous
lot status, 2 garages, 2 residences and I addition. She would like to remind
the campers that all campers must be off their lots by October 31 and the only
things that can be left are wood piles and picnic
tables. FUTURE PLANNING COMMISSION - The will be a meeting of the committee on
Wednesday, October 29 at
ACTIVITIES COMMITTEE - The Kewadin trip has been cancelled.
Darlene Schunck is chairing the dinner at the Embers
scheduled for Thursday, November 20, at
CAMPGROUND - Fred Witchell announced that the campground is pretty well ready
for the winter. There are a few new changes. There are now stakes and lines
indicating exactly where to park your campers. There is a map showing your
space by number. Be sure to have your sticker on your camper.
SECURITY - We have had people
at the gate while the gate was broken. The gate is now fixed. As people were
stopped coming in and going out, ironically several did not know their lot
number, only the address. He reported that investigation of recent break-ins
continues. Law enforcement personnel have been more visible and patrol has been increased. Again he offers
to answer calls anytime day or night and if you see anything that looks suspect
please call. He will immediately contact law enforcement.
SAPLINGS AND SEEDLINGS - Joe
Romine reported that he had 10 children sign up last Saturday. Their planned
Halloween party is now integrated into the regular party on Saturday the 25th of October. For those unfamiliar with the program,
it is intended to gather the children for fun times
and maybe contribute a little time to doing necessary chores for the
association or those who are needy. We have some winter Olympics planned and
pool party contests against the clock.
UNFINISHED BUSINESS
Brian Kozlowski made a motion
that the President of the Board re-establish the
by-laws committee as soon as possible. Seconded by Chuck
Bailey. Motion carried unanimously.
NEW BUSINESS
Bob Adair made a motion to
close the campground from January ito April 1. Seconded by Brian Kozlowski. The President explained that it
was too expensive to keep the campground open during the winter months. The
motion was carried unanimously.
President Graham asked that
the board consider making a donation to the family of
Sheriff Kevin Sherwood who was fatally injured in the line of duty. Sheriff
Sherwood had patrolled the White Birch area. Bob Adair moved to donate $250.00
to the family. Seconded by Brian Kozlowski. Motion
carried unanimously.
Steve Bryant announced that
Ken Shrier,
ADJOUNMENT
Mary Richardson made a motion
to adjourn. Seconded by Bob Adair. Motion carried
unanimously. Meeting adjourned at
Respectfully submitted,
Priscilla Moore
Secretary-Treasurer