SEPTEMBER 6, 2008

SEPTEMBER 6, 2008

PROPOSED BOARD MEETING MINUTES

I. CALL TO ORDER:

Board President Steve Bryant calls the meeting to order at 10:02 A.M. Board members present: President Steve Bryant, 1^st Vice President Marty Perkins, 2^nd Vice President Brian Kozlowski, Director Sharon Bridges, Director Al Isaac, Director Brian Heiden and Director Linda McNeil. Also present were General Manager Gail White, Treasurer Pricilla Moore, and Secretary Elaine Carrasco.

Invocation led by Director Al Isaac.
Pledge of Allegiance led by President Steve Bryant.

II. ADDITIONS TO THE AGENDA:

1^st Vice President Marty Perkins adds to the agenda, health insurance plans, White Birch’s white truck and the radios.

Director Sharon Bridges adds EPC information and correspondence.

Director Linda Mc Neil adds to the agenda employee wages and time clock.

III. APPROVAL OF AUGUST MINUTES:

(1). Motion by Director Al Isaac to approve the August minutes, seconded by 1^st Vice President Marty Perkins. All in favor, motion carries.

IV. INCOME STATEMENT-TREASURER’S REPORT:

Treasurer Priscilla Moore reports income for August was $13,336.40, expenses $30,761.61 and cash balance at months end $169,680.35.(2). Motion to accept the Treasurer’s report by 1^st Vice President Marty Perkins, seconded by 2^nd Vice President Brian Kozlowski. All in favor, motion carries.

V. PRESIDENT’S REPORT:

President Steve Bryant thanks all past members who served on committees, also thanks Marty , Mary and Dawn Holzer for cleaning the beach area at Timber and Holiday Lakes. He comments on the big turnout at the Labor Day Picnic and thanks all who participated. He says there was a large number of UTV’s and golf carts that toured the property and beach areas. Fellowship and good times were had by many. Please join in! Changes will be made to safeguard our finances. Record keeping will be increased for adequate records. The property owner’s list will be updated, we need your help to do this, please contact the office if your are not receiving correspondence from WBL and give your correct address.

VI. MANAGER’S REPORT:

Reports that maintenance has the campground and beaches ready and looking good. Lot’s of compliments on the bathhouse and the mowing job being done in the campground. The only thing is the toilet paper use, it’s extreme. Talked to a cement company about replacement in front of the clubhouse, he gave an estimate of just under $2000.00, if this board is interested. Gail brings to the board’s attention that she got a confidential offer on a piece of property owned by WBL’s and asks for direction in handling it. Gail asks what time the board would like the auditor at the next meeting, as she will be attending.

They asked that she be present by 9:30 a.m. on October at 9:30 a.m. Gail reports that she spoke to Charter Communications and was told they were still working on it. She reports we had a CPR class and it was discover we need some maintenance on our difibulator. We have a fund for it and can use that for the maintenance costs. The cost will be $512.00. What would they like to do? (3). 2nd Vice President Brian Kozlowski motions to purchase the equipment as stated by the manager, with a second part of the motion being to ask Kevin Dombrowski to do research on this. Seconded by Director Al Isaac. Motion carried.

VII. PAYABLES APPROVAL:

(4).A motion to approve the payables by Director Al Isaac, seconded by Director Linda McNeil, motion carries.

VII. COMMITTEE REPORTS:

Co Chairman Jim Neal of the EPC reports 3 tree removal applications and one for a boat port. We have submitted things for the board to approve or disapprove. We still need members for the committee. Jim recommends an incident report. (5).2^nd Vice President Brian Kozlowski motions to adopt an incident report with a 60 day trial, seconded by Director Sharon Bridges. Motion is amended to include that it be put before the board for finalization at the November meeting. All in favor, motion carries.

Campground committee: Fred says he is way behind in cards for storage compared to last year. He states he must have a card sent to him by the end of the month, please put this information in the Birch Bark.

Ken Passage by-laws committee states we have a nice mix on this committee, but is hard to arrange meetings. Currently meeting on Tuesday at 10:00 A.M. membership can observe. They have an ambitious goal of getting through all by February 1, 2009. Will be working with web master and communications to get the information out to members.

Bobby Pelfrey security watch for kids, school started. When dropping off you kids park to the right side, not the left or by the newspaper stand, it is dangerous.

Mary Perkins reports that the picnic was a success. Director Brian Heiden suggests we have a suggestion page on the board to get a feel of what the members want to do for activities.

EPC also reports that their meetings will be changed from Thursday to Friday nights at 7PM, one week before the board meeting.

COMMENTS FROM THE FLOOR AGENDA ITEMS ONLY:

Available at the clubhouse.

NEW BUSINESS:

Quote review and Website Service Placement: (6).Motion by 1^st Vice President Marty Perkins to elect GO DADDY as our web server, seconded by Director Linda McNeil, secretary calls the roll, Director Linda McNeil (yes), Director Sharon Bridges (abstain), 1^st Vice President Marty Perkins (yes), Director Brian Kozlowski (no), Director Al Isaac (yes) Director Brian Heiden (yes), motion carries.

Collection companies: (7).1^st Vice President Marty Perkins moves to table the collection company bids, with a second by Director Sharon Bridges, motion carried. (8).1st Vice President Marty Perkins motions to get bids from Michigan businesses for collection agencies, seconded by Director Brian Heiden, motion carries.

Real estate bids: (9). Motion to go into closed session made by 1^st Vice President Marty Perkins, seconded by Director Linda McNeil carries. Board commences executive session. (10). 2^ndVice President Brian Kozlowski motions to contract Reiss Realty, seconded by Director Sharon Bridges, failed. (11). Motion to contract White Birch Realty for WBL property sales by 1^st Vice President Marty Perkins, a second by Director Brian Heiden. Motion fails. (12). Motion by 1^st Vice President Marty Perkins to table real estate contract, second by Director Linda McNeil all in favor, motion carried. (13). 1^st Vice President Marty Perkins motions for a workshop this month on September 27th,2008 at 10:00 a.m. seconded by Director Sharon Bridges. Motion Carried.

COMMITTEE APPOINTMENTS:

Activities committee:

Kevin Dombrowski, taken off.
Debby Gerish, Chairperson
Chris Van Pelt
Tammy Mitchell
Kathy Lutz
Rick Kasprzak
Liz Kasprzak
Cheryl Constantino
Director Linda Mc Neil (Liasion)

Campground Committee Appointments:

Fred Witchell
Pat Nalepa
Kevin Dombrowski

Budget Advisory Committee Apointments:

Dorothy Napela (chair)

Health insurance:

(14).Motion by 1^st Vice President Marty Perkins for bids on health insurance both in and out of group/network through Blue Cross Blue Cross, seconded by Director Brian Heiden, carried.

Associations White Truck:

Truck is to be brought back to the Association and put on the Web Site for sale per Board request.

EPC and Correspondence:

(15).A motion to table EPC and Correspondence by 2^nd Vice President Brian Kozlowski, seconded by Director Sharon Bridges, motion carried.

Return of Real Property:

(16).1st Vice President Marty Perkins motions to accept real property for back assessments, seconded by Director Linda McNeil, motion carried, with exception of Director Brian Kozlowski, who opposed on principal.

Employee wages and time clock:

(17).Director Linda McNeil motions for the release, to the membership, the employee payroll summary the board received on August 22, seconded by 1^st Vice President Marty Perkins. All ayes with the exception of 2^nd Vice President Brian Kozlowski and Director Sharon Bridges who voted nay.

(18). Motion by Director Linda McNeil to install a time clock for the employees, seconded by 1^st Vice President Marty Perkins, call of the roll, 1^st Vice President Marty Perkins (aye), Director Linda McNeil (aye), Director Sharon Bridges (nay), 2^nd Vice President Brian Kozlowski (nay), Director Brian Heiden (aye), motion carries.

Offer to purchase on lot #1254:

(19).Director Sharon Bridges moves to reject an offer for lot #1254, seconded by Linda McNeil, all in favor, motion carried.

(20).Motion to move to closed session by 1^st Vice President Marty Perkins, seconded by Director Linda McNeil, all ayes, except Director Brian Kozlowski (nay).

Offer to purchase on lot #1040:

(21). Motion by 1^st Vice President Marty Perkins not to accept offer on Lot #1040, seconded by Director Linda McNeil, motion carried.

(22). A motion to discuss the “radio issue” by Director Linda McNeil, seconded by 1^st Vice President Marty Perkins, still open for discussion at the October meeting.

(23). Motion to adjourn by 1^st Vice President Marty Perkins, seconded by 2^nd Vice President Brian Kozlowski, all in favor.

Meeting Adjourned..2.48 p.m.

Respectfully submitted,

Elaine Carrasco

Secretary

Motions of the September 6, 2008 Board Meeting

(1). Motion by Director Al Isaac to approve the August minutes, seconded by 1^st Vice President Marty Perkins. All in favor, motion carries.

(2). Motion to accept the Treasurer’s report by 1^st Vice President Marty Perkins, seconded by 2^nd Vice President Brian Kozlowski. All in favor, motion carries.

(3). 2nd Vice President Brian Kozlowski motions to purchase the equipment as stated by the manager, with a second part of the motion being to ask Kevin Dombrowski to do research on this. Seconded by Director Al Isaac. Motion carried.

(4). A motion to approve the payables by Director Al Isaac, seconded by Director Linda McNeil, motion carries.

(5). 2^nd Vice President Brian Kozlowski motions to adopt an incident report with a 60 day trial, seconded by Director Sharon Bridges. Motion is amended to include that it be put before the board for finalization at the November meeting. All in favor, motion carries.

(6). Motion by 1^st Vice President Marty Perkins to elect GO DADDY as our web server, seconded by Director Linda McNeil, secretary calls the roll, Director Linda McNeil (yes), Director Sharon Bridges (abstain), 1^st Vice President Marty Perkins (yes), Director Brian Kozlowski (no), Director Al Isaac (yes) Director Brian Heiden (yes), motion carries.

(7). 1^st Vice President Marty Perkins moves to table the collection company bids, with a second by Director Sharon Bridges, motion carried.

(8). 1st Vice President Marty Perkins motions to get bids from Michigan businesses for collection agencies, seconded by Director Brian Heiden, motion carries

(9). Motion to go into closed session made by 1^st Vice President Marty Perkins, seconded by Director Linda McNeil carries.

(10). 2^ndVice President Brian Kozlowski motions to contract Reiss Realty, seconded by Director Sharon Bridges,failed.

(11). Motion to contract White Birch Realty for WBL property sales by 1^st Vice President Marty Perkins, a second by Director Brian Heiden. Motion fails.

(12). Motion by 1^st Vice President Marty Perkins to table real estate contract, second by Director Linda McNeil all in favor, motion carried.

(13). 1^st Vice President Marty Perkins motions for a workshop this month on September 27th,2008 at 10:00 a.m. seconded by Director Sharon Bridges. Motion Carried.

(14). Motion by 1^st Vice President Marty Perkins for bids on health insurance both in and out of group/network through Blue Cross Blue Cross, seconded by Director Brian Heiden, carried.

(15). A motion to table EPC and Correspondence by 2^nd Vice President Brian Kozlowski, seconded by Director Sharon Bridges, motion carried.

(16). 1st Vice President Marty Perkins motions to accept real property for back assessments, seconded by Director Linda McNeil, motion carried, with exception of Director Brian Kozlowski, who opposed on principal.

(17). Director Linda McNeil motions for the release, to the membership, the employee payroll summary the board received on August 22, seconded by 1^st Vice President Marty Perkins. All ayes with the exception of 2^nd Vice President Brian Kozlowski and Director Sharon Bridges who voted nay.

(19). Director Sharon Bridges moves to reject an offer for lot #1254, seconded by Linda McNeil, all in favor, motion carried.

(20). Motion to move to closed session by 1^st Vice President Marty Perkins, seconded by Director Linda McNeil, all ayes, except Director Brian Kozlowski

(21). Motion by 1^st Vice President Marty Perkins not to accept offer on Lot #1040, seconded by Director Linda McNeil, motion carried.

(22). A motion to discuss the “radio issue” by Director Linda McNeil, seconded by 1^st Vice President Marty Perkins, still open for discussion at the October meeting.

(23). Motion to adjourn by 1^st Vice President Marty Perkins, seconded by 2^nd Vice President Brian Kozlowski, all in favor.

Meeting Adjourned..2.48 p.m.