BOARD MEETING MINUTES
Unapproved Board Meeting Minutes Of
CALL TO ORDER
The meeting was called to order by President Marv Richardson. Present were 1st Vice President Brian Kozlowski, 2nd Vice President Scott Hayer, Directors, Marv Frayer, Al Isaac, Marty Perkins, Manager Gail White, Treasurer Priscilla Moore, Secretary Donna Forman. The meeting opened with a salute to the flag
and a prayer by Brian Kozlowski followed by a moment of silence inrememberance of the 3 year anniversary of the 9/11 terrorist attack.
ADDITIONS TO AGENDA
Marv Richardson called for additions to agenda and stated that he had two
items to add;
a. Forestry Training Program at MSU (New Business)
b. Appeal by resident for pole barn (Unfinished Business)
APPROVAL OF THE MINUTES
Brian Kozlowski moved to approve the August minutes as written. Seconded by Marv Frayer. Motion carried unanimously.
The treasurer reported that total income for the month of August was $24,536.96, expenses were $29,838.26 and the ending cash balance at August 31, was $240,915.20. Marty Perkins made a motion to accept the Treasurer's report. Seconded by Al Isaac. Motion carried unanimously.
President stated that there were some items in his report that he would refer back to Gail White (communications system). He stated that the Board would be
going into executive session for the purpose of legal updates and interviewing four candidates for the vacated Board position.
Gail White reported that we had received a very nice thank you card from Dorothy Papesh for the use of the Clubhouse for her son's wedding. Gail also thanked the Papesh family for leaving floral arrangements for the backdrop for the August Board meeting.
Manager reported that the septic repair at the campground was completed, the electricity to the pavillion is also completed. She is having someone check to see if we have adequate electrical coverage for current usage. Labor Day weekend was not to bad, only had three broken soap dishes. We have started the process for our licensing for the communication system, the company brought over some hand held units which were used for Labor Day weekend, without the tower we were at 75%, when the tower goes in we should be at 100%. Started scraping outside of building, thanks to Marv Frayer for his efforts, should be done before winter. Reported on Bronze Birch Borer, brought to her attention by Steve and Barb McCall, Gail has all the information for those interested, it only affects Birch trees.
Brian Kozlowski made a motion to pay the bills. Seconded by Marv Frayer. Motion carried unanimously.
ACTIVITIES - In the absence of Chairperson Shirley Brandt, the Manager reported that the last activity, which was the End of Summer party was well
attended and everyone had a good time. The next activity will be the Halloween Party in October.
CAMPGROUND - Gary Cheadle reported that all the storage area had been mowed and weeds cut. They have put all new numbered signs up and will be spraying lines for placement of trailers for storage. Abandoned trailers are being moved out. In process of re-numbering in campground for storage, floodlight
has been repaired and put back up. A sign is being put up in campground stating that units that are not properly identified, in towable condition or without previous permission to be there will be towed. Currently 22 sites in storage area and 17 sites in campground area that are unspoken for plus 4 that are being kept open for winter camping.
ENTRANCE - Phyllis Willoughby reported that no action has been taken as far as
excavating for the bus stop area.
ENVIRONMENTAL PROTECTION COMMITTEE - In the absence of Chairperson Chick Witchell, Shirley Ferrell reported approval for 1 driveway, roof approved for over a deck, 10x10 screenhouse, no new applications for residences, 288 homes currently with 3 pending. There are 3 vehicles left on properties with no license, 2 have been removed and 1 has ben licensed. EPC members are working on reviewing their policies, once this is done it will be submitted to Board
of Directors. Marty Perkins asked if people on sign up sheets had been contacted, Marv Richardson stated that they had not, he also stated that the Board had an appeals hearing regarding some issues, have addressed some issues and some are still pending.
FUTURES - Tom Crook reported that Anne Hobart has joined the committee, was unable to contact Fred Stephenson who had also signed up for the committee, needs correct phone number. Based on mission statement, which the Board accepted at last meeting, have come up with a scope of work; preservation and protection of our environment, safety and security (fire awareness sign at front entrance), association investments (future land purchases), property values (maintenance and upkeep of what we have), dark sky program, recreational program (tennis/basketball courts, ice skating, nature/cross country trails) ammenties, talked about having a general store on the grounds, organizational growth (high speed internet). Next meeting Oct 5, to be published in White Birch Bark. Brian Kozlowski commented on the fire prevention sign since we are going into the fall leaf burning season, Gary Cheadle will look into finding the sign which was used in previous years.
NOMINATING - Marty Perkins stated there was no activity, asked Gail for an outline to follow.
SEEDLINGS/SAPLINGS - No report available, Gail did comment that the birdhouses on the Mickey/Minnie house were painted by the saplings.
SECURITY - In the absence of Chairperson Fred Witchell, Manager reported on Aug. 15 boat was reported stolen, later found on shoreline, boat reported using gas motor, were told this is not allowed and owners complied by shutting down the motor, later this year hope to build more boat racks from money collected from unclaimed boat sale. Labor Day weekend there were a few ATV's speeding and not obeying regulations, lot owners will be sent warning letters within the next week. New two-way radio system was used for the first time on the holiday weekend and worked out well. Jim Shaw commented about the effectiviness of the new radio system, he was in the campground and got a call from the clubhouse about shooting on Spruce Hill, they were able to radio Tom Forman and he proceeded to the residence and informed them there was to be no discharge of firearms in WBL.
Meeting was called back into open session at by President Marv Richardson. Al Isaac was excused at this time due to a prior commitment.
Bus Stop - Scott Hayer made a motion to acquire bids for the construction of the bus stop. Seconded by Brian Kozlowski. President stated that he would like the bids done in two phases, (1) parking area excavation (2) construction of building. Lengthy discussion followed regarding the building and timeliness of going forward with this project. Scott Hayer ammended his motion to acquire bids for the excavation of the parking area only. Seconded again by Brian Kozlowski. A special meeting was set for Saturday Sept. 25 at for the purpose of reviewing bids for excavation, discussion of building and getting bids for construction. Al Isaac returned to meeting at Motion carried unanimously. Pole Barn Appeal - The Kozlowski's made an appeal at the special Board of Directors meeting to proceed with plans for a pole barn due to health issues. Scott Hayer made a motion to allow the Kozlowski's to build pole barn as requested at the appeals meeting. Seconded by Marty Perkins. Motion carried unanimously.
Boat Racks - President would like some estimates on
cost of material to build boat racks.
Manager made a request regarding which committee would be responsible
for this project. It was
brought up that it had in the past been under the juristiction
of Security. MSU Forestry Training - Manager stated that a "Forest
Management Techniques" seminar is being offered at the
Forestry Training. Seconded by Scott Hayer. Motion carried unanimously. Appointment of Secretary - President stated that issue came up with Priscilla Moore being overwhelmed with extra work that her position Secretary/Treasurer be seperated into two functions, Priscilla would remain the Treasurer. Gail made the recommendation to consider Donna Forman for the position of Secretary, she noted her background in secretarial procedures and ability to transcribe minutes. Motion made by Brian Kozlowski to appoint Donna Forman to part time position of Secretary. Seconded by Scott Hayer. Motion carried unanimously. Porta-Potty at Campground - President stated that there has been a request to have a porta-potty at the campground during the winter months. Manager stated that the need would be for Jan. 1 thru April 1, for the convenience of people who are winter camping. Brian Kozlowski made a motion that we contract to have a porta-potty at the campground from 1/1 thru 4/1. Seconded by Marty Perkins. Motion carried unanimously. Appointment of New Board Member - Brian Kozlowski thanked all the people who applied for the position, stating that all the individuals were very highly qualified, he then made a motion to appoint Don Papesh to the vacancy on the Board. Seconded by Marv Frayer. Motion carried unanimously.
Marv Frayer made a motion to adjourn. Seconded by Al Isaac. Motion carried unanimously. Meeting adjourned at