BOARD MEETING MINUTES
AUGUST 12, 2006
The Regular
Board Meeting was called to order by President Isaac at 9:00 a.m. Present were 1st
Vice President Ken Passage, 2nd Vice President Frayer,
Directors Hernden and Director Kozlowski and General
Manager, Gail White. The meeting opened
with a pledge to the flag and a prayer by Director Kozlowski.
ADDITIONS TO AGENDA: Director Kozlowski added the formation of an
Ad Hoc Committee to complete the minutes of the 2005 Annual Membership Meeting
to New Business. Motion
by Director Passage, supported by Director Kozlowski, to approve agenda. Motion carried.
APPROVAL OF BOARD MEETING
MINUTES:
Motion by Director Kozlowski,
supported by 2nd Vice President Frayer
to approve minutes of May 13, 2006 board meeting as presented by the manager and secretary. Motion
carried. Motion by Director Kozlowski, supported by Director Hernden to approve minutes of June
10, 2006 board meeting. Motion carried.
TREASURER’S REPORT:
Priscilla Moore was unavailable.
Mgr. White stated that for the month of July 2006
total income was $20,662.40; total expenses were $54,129.74 and cash on hand is
$202,866.82. There was a question from Director Kozlowski about the General
Maintenance, item “other” and Mgr. White stated that was for diesel fuel and
gasoline. Motion to table approval of
treasurer’s report until the next monthly board meeting until the treasurer is
present by Director Kozlowski, supported by 2nd Vice
President Frayer.
Motion carried. Discussion by 1st Vice President Passage for breakdown of
miscellaneous items on income statement would be helpful. The item “Credit Card Charges”; what is
that? Mgr. White stated that when people
pay with credit cards, we get a surcharge.
PRESIDENT’S REPORT:
President Isaac stated that during the meetings, in order to follow
meeting procedure; all comments made from the floor will be addressed to the
chair. They will not
be addressed to specific board members; they will be addressed to the
chair and they will be taken care of in that manner to comply with Robert’s
rules. As a member, he addressed the
assembly in regards to meetings that have been rancorous and has made it
difficult for the board to conduct business.
He respectfully asks that when you bring comments to the floor that you
think about the outcome of the comments; all comments are welcome, appreciated,
and they will be addressed. When we get comments from the floor, every
comment will be written down. The members of this association deserve a
response. Whether it’s
from the appropriate committee chair, manager, or whether it’s from the board;
everyone deserves to get a response to their concerns and comments. He asks that when you make the comment, that
you think about the ramifications. Is it
for a personal issue? Is it germane to
the business that is on the agenda? What
does it do for our association?
What does it do for our
entire membership? Is it constructive or
is it a personal issue and destructive?
CORRESPONDENCE: Director Kozlowski presented copies of a letter
he received relative to an individual’s absentee ballots for the election of
2006. It was sent by member Judy Gute,
lots 82 +83. She felt that the manner in which the absentee
ballots were handled in regards to her voting raised some concerns and without
getting into it; in lieu of this; (Director) requests that the chair appoint a
couple of board members, being myself and director Passage to investigate this
and bring an answer to the board and of course, answer to the member.
Ken Passage is hesitant to do an investigation because the things that would
need to be investigated have been sealed. After some discussion, a third member was added, Todd Graham.
Todd suggested that all the tellers’ committee be reassembled and ask
those individual to assist us in looking at this. It’s not a question
in how the tellers counted the votes; it’s the manner in which the absentee
ballots were handled. President Isaac
directed the tellers’ committee to convene with the sole purpose of addressing
the single issue of this letter with a response due by next month’s meeting.
MANAGER’S REPORT: Gail
White thanked Jan Isaac for running the tape recorder and stated that Carrie Forfinski had told her several months ago that she is too
busy to be secretary. She had agreed to
stay on through the election but now would like some relief. She put up a posting for secretary on the
bulletin board Aug. 11, 2006.
She is waiting for direction
on handling the opening. The opening will be posted on the website, also. Ken Passage stated the by-laws provide that
the board selects the secretary with the purview of
the manager. Gail thanked Tom Dorcey for the dehumidifier in this room, with the
humidity; we had some buckling of the flooring.
The gate company representative was here Aug. 11 and stated he couldn’t tell if it was struck by lightning or there was an
electrical surge; everything has been melted.
The insurance company was contacted and we are
completely covered for replacement value, but we have a $1000 dollar
deductible. She has asked them to give
us a price on all the replacements and look into a more heavy-duty fixtures and
a surge protector to plug into the box.
His response was that a lot of our problems in
rural areas have been due to power surges.
Gail will keep us posted; and the insurance company said to get a figure
and they will proceed. Ken Passage asked
if this might be a good time to look into some Alternatives since we haven’t been particularly happy with their response.
ACCOUNTS PAYABLE: Motion by Ken Passage, supported by Director
Kozlowski to approve the accounts payable. Motion carried.
SECURITY REPORT: Tom Forman stated things have been pretty quiet. We need
to tell the people what the correct security number is; a lot
of people are still calling Fred (Witchell)
thinking that is the security number.
Aug. 11, they got a report of a
Breaking and Entering on
Cherry and a Breaking and Entering on Spruce Hill which
he doesn’t have any information on. The
correct number is posted on the bulletin board
At the gate
and on the front page of “The Birch Bark” and on the website.
COMMITTEE REPORTS: President stated there are several committees
with openings. If you are interested,
contact the office or the committee chair.
We will be putting emphasis on the committees for the direction of White
Birch. He would like our committees when
they have their meetings, jot down the committee minutes and we can keep track
and he has a folder for the committees.
A new committee not appearing on your agenda is By-Laws Committee and we
had 9 people sign up for this committee. After some discussion about the number of
people signed up, the names of the chair of each committee and its members are
being entered into the minutes to be in compliance
with Robert’s Rules. Committees will
form their own agendas with suggestions from the board regarding areas of
concern and each committee will have a liaison to the board for the purpose of
guidance.
BY-LAWS COMMITTEE: Chair-Sal Scozzari.
Members-Tim Toner, Bob Adair, Jerry White, Joe Romine, Chick Witchell, Kathleen Kozlowski, Judy Gute,
and Mark Connelly.
ACTIVITIES COMMITTEE: Co-chairs-Joe Romine and Mary Alice
Harrington. Members-Georgia Romine, Pat Graham.
COMMUNICATIONS
COMMITTEE: Chair-Todd Graham.
Members-Joe Romine, Linda Culpepper, Tom Dorcey, Bill
Ferrell, Jan Isaac.
EPC COMMITTEE: Chair-Chick Witchell.
Members-Joe Romine, Don Papesh, Dan Rahl, Rich Helms, Phyllis Willoughby, Charles Hastings, Les
Sidell. Chick Witchell stated the meeting is Aug. 21 at 7:00 p.m.
SEEDLINGS/SAPLINGS
COMMITTEE: Co-chairs-Tina Hayer and Joe Romine.
Members-Georgia Romine, Pat Graham, Cheryl Costantino. Joe Romine stated the saplings have not
“gotten off the ground” as we have not been able to find something they would
like to do. If anyone has
recommendations for teenagers to do, let Joe or Tina know.
CAMPGROUND
COMMITTEE: Co-Chairs-Fred Witchell and Al Willoughby.
ELECTION COMMITTEE: Chair-Todd Graham. Members-Joe Romine, Mark Connelly, Chick Witchell, Judy Gute, Jim
Neal. President Isaac commended the
election committee and tellers committee for the good work that was done last election.
ENTRANCE COMMITTEE: Co-Chairs-Kathleen Kozlowski and Linda Hernden
CONSERVATION
COMMITTEE: Chair-Tom Dorcey. Members-Jerry White.
President Isaac commended the
good work of this committee; the speaker series was informative.
FUTURES
COMMITTEE: Chair-Joe Romine. Members-Ray Johnson, Chris Patasek,
Linda Hernden, Fred Witchell,
George Shower, Cheryl Costantino, Sue Helms.
(Master Plan for White Birch)
BOARD LIAISONS TO COMMITTEES:
Subject to change due to openings on the board of directors: Security-
Kozlowski; By-Laws- Kozlowski; Activities- Frayer;
Campground- Frayer; Communications- Hernden; Conservation- Isaac; Election-Kozlowski and
Passage; Entrance- Hernden; EPC-Director Hernden ;Future-Isaac
APPROVAL OF COMMITTEES FORMED
AND CHAIRS NAMED: Motion made by Director Kozlowski and supported by 1st Vice President Frayer to
approve committees as formed and chairs as named. Motion carried.
CAMPGROUND COMMITTEE REPORT:
Fred Witchell stated we need the 3 x 5 cards turned
in to reserve a spot in storage. There are 40 or 50 who have not turned in their cards to Fred.
If he doesn’t have your card; you’re not in. There have been a lot of
campers this weekend and coming up and a lot of people are calling to come in
now that we have the power back.
EPC COMMITTEE REPORT: Chick Witchell stated there were 2
driveways, 4 tree removals, 3 contiguous lot status, 2 accessory buildings and
1 cement slab. We can always use more
people on EPC committee, because people are busy and when there is a visit made
to a lot, there is more than one person that goes.
SEEDLINGS/SAPLINGS COMMITTEE
REPORT: Joe Romine stated if anyone knows someone in the teenage age group,
grandchildren and such. It would only
take one good one, someone in school with lots of friends. A meeting will be called
soon. A short recess was called.
REPOSTING OF COMMITTEES WITH
AN OUTLINE OF THE PURPOSE OF EACH:
Director Kozlowski stated that during the break, some people mentioned
that due to new people in White Birch that may not know the purpose of each
committee; there
REPOSTING OF COMMITTEES
(Cont.) may be reluctance to sign up for a committee. Gail White stated she will
repost the committees. If anyone is
interested in a committee, they should attend a meeting and see if they want to
continue on and leave the appointments (of members)
open.
COMMENTS FROM THE FLOOR:
President Isaac reminded everyone to state their name and lot numbers to verify
members-in-good-standing. Jim Neal,
lot#1094, a couple of things on points-of-order: On committees, I knew we had to make a motion
and was glad Ken finally made a motion to get them straightened out, so now, I
am willing to go on to the election committee.
Before, the way it was done, it would not have
been legal. Newsletter: Birch Bark, we have not received it. Other people have; other people had to call
to get it. We should not have to call to
get what we are entitled to so for next month, I would like an answer why
people did not get it. Now, a key one, at the annual meeting, Mr. President,
before I get to that, you are the president, not the chairman.
You made several comments as the chairman; other
people have addressed you as the chairman, you are the president, not the
chairman. Mr. President, at the annual meeting, your second VP going through
his closing speech, made some comment about his property, and he sold one, and
he made the comment, “Are you happy now, Mr. Neal?” and he walked off. By next month, I would appreciate what that
was all about because to me that’s an implied negative
mark on my name. That is not called for,
especially under Robert’s Rules. And one other quick one, and I’m staying within my ten
minutes is the handling of property that has been latched onto because of
taxes. How are we handling the disposition of them, how much has been sold and
how much have we gotten for them? I have not seen anything, anywhere on the
properties being sold.
Thank you.
Pat Graham, lot#1302, I want
to make 2 comments, one, I would like publicly to thank Ken Zakalowski
for saving my life Aug. 1, literally, and Dennis Carlson for staying with my
husband that day, and Fred Witchell for giving me
instructions and assistance on how to hopefully make my last 15 minutes
available, if it ever occurs again. The second comment is, I had my
grandchildren up and I almost lost my grandson. On Timber Lake, there is an extreme drop-off, not even the distance
of our chairs apart from the beach and it’s an eight
foot or better drop-off. David went
down, literally, and said, “I’m drowning”, and he almost did. I would like to
see something noted that there is a drop-off.
President Isaac directed Gail White to get with Doug (Lake)
and the best way to mark that. Gail
stated that Doug did move the buoys, but the teenagers, moved them back, so we
will come up with something a little more permanent. We did have a pipe there, but that was removed to make a nicer beach area, so I will get with
Doug. We need something in cement or a
sign to mark the area. Tim Toner,
lot#620, on the by-laws committee, you guys can
decide, but I think you should look at the number of the people that are going
to be on that because, the more people you have on it, the longer it’s going to
take; the more things are going to be brought up. I think we would like to keep
it brief, so, you guys; look at the numbers and decide
how many need to be on there. The other
thing, there is a question on the liaison’s job. What is he going to do in that
committee? Is he going to be silent and
just oversee? President Isaac responded
that my take on the liaison’s job is that are the communication between the
board and that committee. Questions that
they are concerned about, maybe with covenants and restrictions or by-laws,
they are a resource for you to either go through the manager or bring them up
at a board meeting and to give you that feedback so that you can make
decisions. Sal Scozzari,
lot#1375, I came here this morning prepared to give you a list of who is on the
by-laws committee. You hit me with a
bombshell and said that there would be nine people so now I’m
asking you to give me list, because I don’t know. I know five, I don’t know four. A
few comments about by-laws, three years ago we had a By-laws Committee. As far as I am concerned, it was very
unsatisfactory. We sat there and
reviewed the by-laws that existed and accomplished very little. If it weren’t for
me, you wouldn’t have Robert’s Rules of Order on the by-laws and you wouldn’t
have your requirement that we audit the books every year. Those two things were never on the by-laws
and it was through me that they went on the by-laws. For those people that don’t
know about by-laws, I have a few things that I pulled out of the computer from
“Answers.com” which is kind of like a law library. By-laws are rules governing the internal
affairs of an organization. The rules and
regulations enacted by an association or by a corporation to provide a framework
for its operation. By-laws may specify
the qualifications, rights, and liabilities of the
membership. By-laws
cannot be countermanded by government and law. I heard some comments on that years back that we superseded the law and I don’t agree with
it. There was some comment, years ago,
when the state passed a law that said you couldn’t
have closed door meeting, except in certain circumstances, there were people in
here that disagreed with that. We had a
president who made it a habit of going into executive session every time we had
a meeting. In parliamentary procedure,
particularly on rules of order, the by-laws are generally the supreme governing
document of an organization. We also
have a little item called a quorum. It’s up to the board, not up to the By-laws Committee to
establish a quorum. The board has to
determine how many people they want or will consider as being a quorum. In law, a quorum is the minimum number of
members of a deliberative body necessary to conduct the business of that
group. In other words, if you have four
people missing, as it stands right now, you can’t
conduct a meeting. The meeting is
illegal, you don’t have majority. But if you establish
a quorum and say that three people is all that’s necessary that will fulfill
law. When a quorum is
not met, a legislative body cannot hold a vote and cannot change the
status quo. In an ordinary society, such
as a local club, if a quorum is not specified in the
organizations by-laws, it is a majority of the members. This can cause problems because in most
organizations, only a smaller portion of the membership usually comes to
meetings and without a quorum, no business may be done. It may be impossible to correct this problem
within the bounds of parliamentary procedure.
For this reason it is a good idea to include a
provision in the by-laws setting a quorum at some smaller number. Speaking for myself, it is not my intention
to cut the legs out from under the board or the president but,
judging from last years conduct, which was not illegal, because there was no
by-laws, whoever takes charge, takes charge and if you want to act like Adolph
Hitler, you could do it. It was our
intention to correct the by-laws to the extent that we could run an efficient
organization and be a harmonious group.
The previous By-laws Committee concentrated on the present by-laws,
which, was a waste of time. It’s my intention to concentrate on what should be in the
by-laws, what we have to add to the by-laws to make it a homogenous group and
get along. That’s
the intention of the present By-laws Committee.
The board needs to give us two figures for a quorum, one for yourselves and one for the general public. Arnie VanOverbeek, lot#1111, two small
things, one, we have a very nice entrance coming in here, but, every time I
come in I look this ugly, rusty flagpole.
It only costs $100 to replace it.
I know we spend a lot of money on the gate, but we’re
putting up the flag on a terrible looking flagpole. The other thing is, I look at the income statement, and I see that we are paying off a lot of
long-term debt but I never see what that amount is. I see money going out but I would really like
to know, what is our long-term debt?
Thank you. Sue Nethaway, lot#653, I am concerned about the head of
security not living in White Birch. I
think he should live in White Birch so that we can get hold of him because it
takes too long to come from wherever.
Joe Romine, lot# , I would like
to see the board appoint an ad-hoc committee and do our part and maybe it’s
been taken care of by the manager in cleaning up the highway. Those signs out there say the highway is
being cleaned up by White Birch Association and as far as I know it hasn’t been
done at least since the discussion since a couple of years ago. This was one of the things
I had planned for the saplings but I have gotten a good idea from Pat
Graham that we have several 20 or 21 year-olds that may be interested in
that. Perhaps they could, it only takes 3 or 4 on each side of the road. The second thing is, and I hear a lot of talk about it, and I didn’t hear
anything at the annual meeting of ORV’s and the ORV
problem. We have a booklet that’s printed that has Michigan law in it and it has White Birch law in it that is
not being followed. We’re
in a very touchy situation here where Michigan law states that no ORV’s
should be run on roads maintained for your own traffic. We are in here with a loophole. I would ask the board to assure me that my
interests in the amenities are being protected against someone like Geoffrey Feiger coming along and what we do when we kill somebody or
kill several some bodies and we not only allow people to ride in here without
helmets, without flags, go through stop signs but we encourage it. Salesmen selling
property encourage it here. We have a
thing in there for noise abatement. If
you don’t live on some of these roads that catch the
traffic, you might know about it, but at 10 or 11 o’clock at night or any time, revving up at the corner. You can’t hear
yourself talk and I’m probably close to 300 ft. away. It says 80 decibels at 50 ft. at right angles
at second gear. We don’t
have a decimeter. We are supposed to
have spark arrestors on the exhaust. We don’t know if they have that or not. I think we have tried to control the
situation. A couple of them stopped me
asking directions to the campground without helmets on. Their reply was that they didn’t
need helmets in White Birch. Well, they’re wrong. You can’t chase them down because who wants to kill a kid
because you want to check his credentials or something. They have to police themselves and if they can’t police themselves, then, out they go. I don’t know any
other way to handle it, we’ve tried for years and years. It’s getting
worse. Right now, you can go out there
at any time and see them without helmets.
Very few of them have flags on anymore.
I think we’re just asking for a big fat lawsuit
when somebody gets hit. President Isaac
stated that issue has been brought up by security folks
themselves and that Director (Kozlowski), as liaison, will be meeting
with them to address this. Pat Graham
stated she had seen a lot of golf carts being driven
by little children. Little children and
no adults are with them at all and I’m talking younger
than teenagers. Just recently
there were kids that I don’t think were past third grade riding a golf cart
going down the road and that was about 9 o’clock at night. Tammy Mitchell,
lot#421, on one of the campaign letters that had went out before the election, it
says to hold down assessments, part of it is, bring back the volunteers, to
work the pool, or the bus stop? Or is it to bring back volunteers for the committees? President Isaac stated it probably covers
many issues. There’s
a lot of stuff we do that we may have to pay someone from the outside to do
that we could do ourselves. I know that
Dan Holzer and Dave Conley and Fred (Witchell) went back to work on that emergency exit and Dave
had his own equipment. That saved the
association a great deal of money. Tammy
stated there is another way to save the association a few bucks a year,
too. Have parents volunteer to do the
bus stop. I brought that up and other people have brought that up and years ago I
offered to do it because I am there every single morning and every single day
after school. I don’t leave the bus stop until all the
kids leave because my son rides a separate bus.
He arrives anywhere from 45 minutes to an hour after the regular
bus. I read a book or do a crossword
puzzle. During the
wintertime, I did go home because it was too cold to run the van but I waited
until all the kids went home and 99% of the time; I am the last parent to leave
and I can’t comprehend that the members that don’t have kids are paying for us
that do have kids to have somebody supervise them in the morning and after
school. And
I have kids, and I don’t feel that members that don’t have kids, that that
money should come out of their dues. I don’t see why that has to be a paid position. Jerry Bridges, lot#158, a
couple of things that we just talked about, trying to prevent lawsuits in the
future and stuff like that, on of the things that I’ve noticed staying at the
campground, we have ORV’s running around here way
past midnight and sometimes past 2 or 3 o’clock in the morning, they’re still
running and some people are trying to sleep. Some of these ORV’s
make a lot of noise. They just don’t travel slowly, they’re speeding. The trails behind the campground- one of
these nights they’re going to come sailing up through there and smuck a deer as well as on the roads. The other thing I’ve
heard a lot about is the authority that our security people have in trying to
enforce some of these regulations. Some
of the kids don’t pay attention to them. Some of the adults don’t
pay attention to them. I think the board
should look at some way of getting our security people the authority to do the
jobs that they are expected to do.
Whether it’s the Sheriff’s Dept. or you come up
with some other way, so that these people do have the tools to either ticket or
prevent people from riding. I think the
board needs to give that support to your security people out here. Toni Passage, lot#163, And if you’re going to
do that, then you better make sure you give people the authority to ticket
people that aren’t in ORV’s and in their own vehicles
racing through this place. I watch and there’s people flying through here and not stopping at stop
signs. So don’t
just pick on the ORV people. Do them
all. Because I’ve
come around a corner my 25 miles per hour and almost got hit by some of these
people. Even the adults, I see it every
day. Dottie Massey, lot#103, we’re temporarily at the campground as well, because we
don’t have our utilities on our property yet.
Last night there was a large amount of people at the campground and
there was noise, really bad noise, until at least 3 or
4 o’clock in the morning and voices and screaming. Do you have a safety committee for the
off-the-road-vehicles and helmet issues?
Is there any way you could have a safety committee to
have those things addressed? I’d like to know, when you have property that is in
foreclosure about hearing about it and what is available? Jerry Bridges, I forgot one issue when I
spoke before. I heard complaints about
the restrooms at the campground being totally
demolished. I think the board needs to
find a way to deal with that issue effectively.
As an example, I understand, sometime during the night, last night, kids
or somebody sprayed pop all over the wall down there to be
cleaned up by our caretaker.
We’re paying someone to clean that up down there and they are spending a
lot of extra time with all this extra clean-up and it shouldn’t be necessary
and if it’s folks at the campground, then, they should be told the can’t camp
there anymore. Caroline Neal, lot#1094,
I know when we camped there when our house was being built,
we had to have a key to the restroom. We
couldn’t get in unless so either the campers are
leaving the doors open or we are not doing that policy anymore. We all had one key, so we had to share
it. Margaret Hammon,
lot#63, I would like to know about the log home on White Birch Lane. How come they’re not taking care of their yard? It needs to be taken care
of. Somebody needs to take care
of it. Matt Lucas, lots# The
last board that was here, at one of the meetings I asked that someone take
security seriously. I am reiterating
that at this point, the board needs to take security seriously and I’m sure they will.
The second thing, the board holds fiduciary responsibility for our
projects and our activities and White Birch.
The process of due diligence is somewhat non-existent in relationship to
projects that go on here. We are again
at a crossroads with the front gate among other projects here. I would ask, implore,
and in fact, beg, the board to employ generally accepted engineering standards
to the projects here regardless of committee work. And I would thank
them in advance for doing so. Harry
Quinn, lots #566 +567, Have we invited the Sheriff’s Department back in here? I
understand they were asked to leave. I just wondered if they had
been invited back in. I have a little problem on my street
and it needs to be handled by the Sheriff’s department and I don’t think
it’s something Security can handle. It
is in regards to driving. Thank you.
Walt Sonnichsen, lot#1377, President Isaac, Board of
Directors, in response to the lady’s comment about finding what properties to
be turned back over to the board. We’ve asked that question before. The manager told us that due to privacy that
can’t denote that information but I think, as an association member, and these
other people are association members, they pay their money, and if they want to
check to see what properties are being foreclosed on or turned back over to the
association, I think it should be supplied.
Also, any property that is one or two years behind in assessments should
have a lien placed against it; all of them, not selected. All of them. Pat Graham, we were talking about security, I
should really thank Bob Palfrey. Bob was
kind enough to see if I was ok and see if I needed him
to follow him. I appreciated it even
though I got teased about it. Jerry Bridges, just a suggestion, local
newspapers have a weekly report about fire and police calls. Maybe “The Birch Bark” should have something
in there of some of the complaint issues so that some of the general membership
out here knows what some of the complaints are, especially the ones that can’t attend meetings, and maybe some of the things that
were done to eliminate those problems. Bill Coe, lot#232, with the loss of the Sutton property by fire,
the total destruction of the property, I’m concerned, I’m not here as a
full-time resident and I just wondered how secure my house is if I’m on a
dead-end street and there’s not a lot of traffic going by, if my house should
catch fire, I think I’d be in the same situation. I was told by a volunteer fireman,
one time, if my house should catch fire, forget it, it’s a total loss before
anyone could get to it. It just seems we
are kind of out there, hanging. Sharon
Bridges, lot #158, I wondered if there are sub-committees allowed with
committees and whether or not a subcommittee of a Safety Committee to address
the issues that you just brought up and some of the other traffic issues could
be part of the Security Committee. Jim
Neal, the one on Security, just as a possibility that the association could
look into with an ADT or a security company.
Is there someone the association could get a good deal
from? It doesn’t
mean everyone would have to use it.
Maybe we could get it for our homeowners. Les Sidell,
lots #88 +#89, About vehicles and speeding and stop
signs; I live on the corner of Mockingbird Circle, down from the campground and that’s where it’s going
to happen, and I suggest putting a three-way stop sign on that corner. That
would really help. President Isaac
thanked the members and stated that by some form of communication, “The Birch
Bark”, a telephone call, or email; these concerns will
be answered.
MOTION TO REOPEN AGENDA by
Director Kozlowski to add that at the close of listed business, the board will
go into executive session to discuss a legal issue.
NEW
BUSINESS: Signatures on accounts; motion
made by Director Kozlowski and supported by Director Hernden
to ratify the resolution of the Emergency Meeting of the Board of Directors,
July 17, 2006 stating the signatories of which no less than two signatures are
required on all bank accounts are as follows: President, President Isaac, 1st
Vice President, Ken Passage, and Treasurer, Priscilla Moore. Motion carried
unanimously. Motion made by Director
Kozlowski and supported by 2nd Vice President Frayer to confirm the resignation of board member Dave
Conley and to instruct the manager to send him a letter notifying him of the
board’s actions. 1st
Vice President Passage inquired as to who is acting as secretary and that the
aforementioned letter should come from the secretary. Gail White stated she is acting as
secretary. Motion made by Director
Kozlowski and supported by Director Hernden to
confirm the resignation of board member Dan Holzer
and to instruct the manager to send him a letter notifying him of the board’s
actions. Motion carried. The chair recognizes Hammond, lot #63, (point of order), how
is the resignation of board members on the agenda when you just voted to
confirm their resignation? Director Kozlowski answered that the
confirmation is necessary to establish the vacancy of two positions on the
board. Without the confirmation, the two
board members in question could come in at any time and retake their seats on
the board. Motion made by Director
Kozlowski, supported by 1st Vice President Frayer to
accept the minutes of the Special Board Meeting of July 15, 2006 which was an
organizational meeting of the board, stating who was present and the vote for
Director Passage as 1st Vice President and Director Frayer as 2nd Vice President. Director Passage stated (point of order),
this item should have been added to the agenda by reopening the agenda and
noted by President Isaac, that would have been more
correct. Motion carried. Motion by Ken Passage and supported by
Director Hernden to post the position of secretary to
the board. Motion by Director Kozlowski
and supported by Greg Hernden to reopen agenda to
include letters of intent from members that want to be
considered for the vacancies on the board. Motion made by Director Kozlowski and
supported by Director Frayer to refer a quote on
printing “The Birch Bark” to the Communications Committee. Motion made by Director Kozlowski, supported
by Director Frayer to post in all manners of
communication the two vacant board positions with letters of intent to be
received by close of business 9/01/06. 1st Vice President noted those should be in free
manners of communication. Motion
carried. Director Kozlowski stated that
in the past, the board has gone into executive session to interview candidates;
then the appointments will be made by the board during
regular session. Director Kozlowski
asked that previously submitted letters of intent should also
be accepted. President Isaac
agreed. Director Kozlowski, supported by
Director Frayer motions for the formation of an ad
hoc committee to obtain required information to amend the minutes of the Annual
Membership Meeting of July 2005 and submit the information to the board for
approval. The chair recognizes Todd
Graham who states that if the board chooses to amend those minutes, the
membership has to vote on those changes, not just the board. After
Discussion by Director
Passage and others regarding the need for the committee, Director Kozlowski
withdraws the motion. President Isaac
charges Mgr. White to prepare a document with the required information so that
the minutes could be amended.
MOTION TO ADJOURN TO
EXECUTIVE SESSION made by Director Kozlowski, supported by Director Frayer. Motion
carried. Time of
adjournment-12:12 pm. Minutes submitted by Jan Isaac.