BOARD MEETING MINUTES

Unapproved Board Meeting Minutes of August 17, 2002

CALL TO ORDER

President Todd Graham called the meeting to order at 9:00 AM. Present were 1st Vice President Tom Dorcey, 2nd Vice President Marv Richardson, Directors Bob Adair, Chuck Bailey and Scott Hayer and Manager Tim Fall. Larry Franklin was excused.

The meeting opened with a salute to the flag and a prayer.

APPROVAL OF MINUTES

Marv Richardson moved to approve the June minutes as written. Seconded by Tom Dorcey. Motion carried.

TREASURER'S REPORT

For the month of July the Treasurer reported income of $14,593.62 and expenses of $34,266.92. Cash

on hand at July 31, 2002 was $138,640.76. Marv Richardson moved to accept the Treasurer's Report. Seconded by Bob Adair. Motion carried.

PRESIDENT'S REPORT

Todd Graham thanks the Board Members for supporting him as the new President.

CORRESPONDENCE

One letter was received regarding a request for handicapped accessibility to the clubhouse.

COMMITTEE REPORTS

ENVIRONMENTAL PROTECTION COMMITTEE - Chairman Chick Witchell reported there were lot improvement applications for a split barrel fence, 3 tree removals, 3 campsite driveways, a new garage and 1 new residence. A sample letter pertaining to camping units stored on residential lots was presented and discussed. Clarification of the information will be presented at the next meeting. Discussion followed concerning signs displayed on lots. The rules provide there should be no signs displayed without prior written approval of the EPC. A letter will be developed regarding unsightly placement of utility items stored on a resident's property.

CAMPGROUND COMMITTEE - Fred Witchell reminded the meeting attendees of the upcoming fun day at the pavilion on the 31st of August. There will be food and music from 6PM to 10PM for all the members and their families. Sand has been added to the volleyball field so it can be used to play volleyball. An area has been mowed behind the volleyball field with the hopes of a future softball and soccer field. The Committee is still pursuing the possibility of a helipad.

FUTURE PLANNING COMMITTEE - Chairman Bob Vonderheid is getting organized and there will be a meeting of the Committee after the next Board Director's meeting.

MANAGER'S REPORT

Tim updated the Board on the status of the entry system which had been hit by lightning. New components have been installed and the phone company is expected to fix the phone lines. The water heater and the sewage lift station, which malfunctioned over the 4th of July weekend, have been repaired or replaced. Road costs have increased as more fuel is being used for additional maintenance of roads. There will be one more brine application and possibly two on the main roads depending upon the weather. He expresses his appreciation to both the old board and the new board and to the membership for the spirit of cooperation. A great lot of thanks to all the volunteers who have given so much time and effort doing improvements and making activities happen here at White Birch. Please give consideration to attending the benefit dinner and/or a donation for the Rouston's to help defray medical costs. Donations may be made at the office.

ACCOUNTS PAYABLE - Payables were reviewed. Bob Adair moved to approve payment. Seconded by Marv Richardson. Motion carried.

COMMENTS FROM THE FLOOR

Ron Tagg, lot 246, asked if the tennis court could be used as a helipad. Marv Frayer, Lot 682 and Fred Witchell advised there are too many trees. In view of the rule regarding no signs, Anne Hobart, Lot 454, asked about the status of political signs. State, County and Township rules will be checked out. Barb Adair, Lot 60, stated her concerns about the young people who are running ORV's in White Birch, whose families are not members and how they are getting access. David McColl, Lot 1368, requested that the boat access at White Birch Lake be widened to permit a pontoon boat entry. Fred Witchell advised that it is scheduled. Bob Pelfrey, Lot 527, stated his concerns about excessive speed and disregard for stop signs by contractors and other vehicles. Discussion followed and the Manager has asked that he be contacted so incidents can be recorded. Claudia Pelfrey, Lot 527, verbalized the disrespectable actions or comments received when a member tries to correct a quad-runner's violations. All are advised, if possible, to find out who are the violators and to advise the office. Don Papesh, Lot 857, suggested that the required stickers could be made larger so that the violators could be more easily identified. Discussion followed about ways to improve the ability to identify, to report violators and to educate operators.

NEW BUSINESS

Several plans for a handicapped ramp have been presented. Tom Dorcey made a motion to approve the ramp constructed of concrete. Seconded by Bob Adair. Motion carried. Labor, again, will be provided by volunteers. Scheduled completion is about 1 month. The Manager thanked Fred Witchell and Marv Frayer for their work on the boat storage rack. He suggested a small charge to be assessed the users who could identify a space and store their boats permanently. Bob Adair made a motion that a charge of $10 per year be charged to store boats in the new rack. Tom Dorcey seconded the motion. Motion carried. Assessments from the boat rack will be used to maintain and build more racks in the future both at White Birch and other Assoc. lakes. Marv Richardson suggested that plans for a security committee be developed. Directors have been assigned as liaison for the following committees: Bob Adair, Future Planning Committee; Scott Hayer, Activities; Larry Franklin, Environmental Protection Committee; Tom Dorcey, Campground and Storage; Marv Richardson, Nominating Committee and possibly the new Security Committee. The President thanked Marv Richardson for his handling of the voting at the annual meeting. New posts will be installed to protect the outgoing gates. Bob Adair asked about policy on alcoholic beverages at member meetings in White Birch. Members attending this meeting were given an Action Plan developed by Lincoln Township. Attention is directed to the trail called multi- purpose. Some discussion followed concerning the impact on White Birch Lakes should this multi-purpose trail be designated a quad trail. Very important that everyone attend the planning meeting scheduled for August 20, at 7:00 PM at the Lincoln Township Hall in Lake George.

ADJOURNMENT

Motion to adjourn made by Tom Dorcey. Seconded by Bob Adair. Motion carried.

Respectfully Submitted

Priscilla Moore

Secretary Treasurer