President
Gail White called the meeting to order at 9:00 AM. Present were 1st Vice President
Tom Dorcey, 2nd Vice President Todd Graham, Directors Linda Brabant,
Marvin Richardson, Don Kuester and Bob Adair and Manager Tim Fall.
Marvin
Richardson moved to accept the June minutes.
Seconded by Bob Adair. Motion
carried.
For
the month of July, Treasurer reported income of $23,017.89 and expenses of
$42,365.46. Cash Balance at end of July
was $135,143.59. Marvin Richardson moved
to accept the Treasurer’s Report.
Seconded by Tom Dorcey. Motion
carried.
Linda
Brabant moved to approve payment of bills.
Seconded by Marvin Richardson.
Motion carried.
None
Correspondence
from homeowner re: review of EEC denial of building outbuilding at home
site. Motion made by Todd Graham to
support ECC denial. Seconded by Linda
Brabant. Motion carried.
ENVIRONMENTAL
COMMITTEE – Chick Witchell reported 3 requests for tree removal, 5 lot
improvements for campsites and drives with appropriate culverts, and 1 new
residence at Lot 704. Campers have
responded to violations and most have discussed and agreed to comply with
regulations. Problems with double camper
units on single lots and regulation compliance are being addressed.
FUTURE
PLANNING COMMITTEE – Fred Witchell, Chairman, and Joe Romine set up a meeting
with White Birch young persons. They
complained about the weedy condition of the swimming areas due to the low water
levels. Another concern is that their
past efforts clearing off a snow sliding hill at the old maintenance building
have been destroyed by ORV’s and ATV’s.
Also discussed was the possibility of clearing the space at the rear of
the shower building at the campground to be used for softball, baseball or
soccer etc. From the adult perspective a thought was presented of the
possibility of an EMS helicopter-landing pad.
Re: Holiday Lake- Need to define lot lines and land contract agreements
regarding privileges of non White Birch land owners on the back side of Holiday
Lake.
The
Manager presented a 2001-2002 Mid Year Evaluation of Budget and Expenditures
for review. Overall total expenditures
are expected to remain within the yearly budget. The Capital Improvements line item includes a
projected cost of $20,000 for replacement of the clubhouse roof. Maintenance item of $7,000 includes the cost
of hydraulics for the new truck. Installation of new electric meters will
result in increased electric charges for the Clubhouse expenditures. Two bids
were presented for drilling a well at Teal Lake to save the lake. One of the
benefits of drilling this well would be to establish criteria as to how much
water and how much time is needed to raise the water level for any one of the
White Birch Lakes.
None
Mary
Rack, Lots 646-7 questioned if drilling wells to replenish the lake levels
would result in lower aquifer level. She
was advised it would not affect deep well aquifers. A discussion of well depth, pump capacity,
water level cycles and water recovery times followed. The effect of the low
water levels and conditions at the swimming beaches was also discussed. Dave Couturier, Lots 400-01, suggested that
swimming areas on Holiday and Timber Lakes be dredged and sand added to improve
the mucky, weedy footing in the shallow area of the beaches. Gary Cheadle, Lot
1010, stated that increased security should alleviate some of the past
destruction of the amenities at Holiday Lake. Mike Dalka, Lot 467, welcomed and
congratulated the new board members and thanked them for giving their time to
volunteer as members.
Todd
Graham, liaison for Environmental Committee, presented and explained the new
draft of Regulations Regarding Accessory
Structures Placed in White Birch Lakes.
Todd moved for acceptance of the document. After much discussion Tom Dorcey seconded the
motion. Motion carried. Five bids have been submitted for the
replacement of the Clubhouse roof. Tom
Dorcey moved for acceptance to award the bid to Britton Roofing Company at a
cost of $18,900. Seconded by Bob
Adair. Motion carried. Two bids have been submitted for drilling a
well at Teal Lake. Bob Adair moved to
accept the bid from T & T Drilling at a cost between $7,000 and $9,000.
Seconded by Linda Brabant. Motion
carried. Don Kuester suggested that a
benchmark water level be set for each of the White Birch lakes.
Motion to adjourn made by
Tom Dorcey. Seconded by Linda Brabant.
Respectfully
Submitted,
Priscilla
Moore