Board Meeting Minutes

 

Unapproved Board Meeting Minutes of August 18, 2001

 

CALL TO ORDER

President Gail White called the meeting to order at 9:00 AM.Present were 1st Vice President Tom Dorcey, 2nd Vice President Todd Graham, Directors Linda Brabant, Marvin Richardson, Don Kuester and Bob Adair and Manager Tim Fall.

 

APPROVAL OF MINUTES

Marvin Richardson moved to accept the June minutes.Seconded by Bob Adair.Motion carried.

 

TREASURERíS REPORT

For the month of July, Treasurer reported income of $23,017.89 and expenses of $42,365.46.Cash Balance at end of July was $135,143.59.Marvin Richardson moved to accept the Treasurerís Report.†† Seconded by Tom Dorcey.Motion carried.

 

ACCOUNTS PAYABLE

Linda Brabant moved to approve payment of bills.Seconded by Marvin Richardson.Motion carried.

 

PRESIDENTíS REPORT

None

 

CORRESPONDENCE

Correspondence from homeowner re: review of EEC denial of building outbuilding at home site.Motion made by Todd Graham to support ECC denial.Seconded by Linda Brabant.Motion carried.

 

COMMITTEE REPORTS

ENVIRONMENTAL COMMITTEE Ė Chick Witchell reported 3 requests for tree removal, 5 lot improvements for campsites and drives with appropriate culverts, and 1 new residence at Lot 704.Campers have responded to violations and most have discussed and agreed to comply with regulations.Problems with double camper units on single lots and regulation compliance are being addressed.

FUTURE PLANNING COMMITTEE Ė Fred Witchell, Chairman, and Joe Romine set up a meeting with White Birch young persons.They complained about the weedy condition of the swimming areas due to the low water levels.†† Another concern is that their past efforts clearing off a snow sliding hill at the old maintenance building have been destroyed by ORVís and ATVís.Also discussed was the possibility of clearing the space at the rear of the shower building at the campground to be used for softball, baseball or soccer etc. From the adult perspective a thought was presented of the possibility of an EMS helicopter-landing pad.Re: Holiday Lake- Need to define lot lines and land contract agreements regarding privileges of non White Birch land owners on the back side of Holiday Lake.

 

MANAGERíS REPORT

The Manager presented a 2001-2002 Mid Year Evaluation of Budget and Expenditures for review.Overall total expenditures are expected to remain within the yearly budget.The Capital Improvements line item includes a projected cost of $20,000 for replacement of the clubhouse roof.Maintenance item of $7,000 includes the cost of hydraulics for the new truck. Installation of new electric meters will result in increased electric charges for the Clubhouse expenditures. Two bids were presented for drilling a well at Teal Lake to save the lake. One of the benefits of drilling this well would be to establish criteria as to how much water and how much time is needed to raise the water level for any one of the White Birch Lakes.

 

UNFINISHED BUSINESS

None

 

COMMENTS FROM THE FLOOR

Mary Rack, Lots 646-7 questioned if drilling wells to replenish the lake levels would result in lower aquifer level.She was advised it would not affect deep well aquifers.A discussion of well depth, pump capacity, water level cycles and water recovery times followed. The effect of the low water levels and conditions at the swimming beaches was also discussed.Dave Couturier, Lots 400-01, suggested that swimming areas on Holiday and Timber Lakes be dredged and sand added to improve the mucky, weedy footing in the shallow area of the beaches. Gary Cheadle, Lot 1010, stated that increased security should alleviate some of the past destruction of the amenities at Holiday Lake. Mike Dalka, Lot 467, welcomed and congratulated the new board members and thanked them for giving their time to volunteer as members.

 

NEW BUSINESS

Todd Graham, liaison for Environmental Committee, presented and explained the new draft of Regulations Regarding Accessory Structures Placed in White Birch Lakes.†† Todd moved for acceptance of the document.After much discussion Tom Dorcey seconded the motion.Motion carried.Five bids have been submitted for the replacement of the Clubhouse roof.Tom Dorcey moved for acceptance to award the bid to Britton Roofing Company at a cost of $18,900.Seconded by Bob Adair.Motion carried.Two bids have been submitted for drilling a well at Teal Lake.Bob Adair moved to accept the bid from T & T Drilling at a cost between $7,000 and $9,000. Seconded by Linda Brabant.Motion carried.Don Kuester suggested that a benchmark water level be set for each of the White Birch lakes.

 

ADJOURNMENT

Motion to adjourn made by Tom Dorcey.Seconded by Linda Brabant.

Respectfully Submitted,

 

 

 

Priscilla Moore

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