ANNUAL MEETING MINUTES
President Gail White called the Annual Meeting of the Membership to order at . Present were 1st VP Pat Zakalowski, 2nd VP Steve Bryant, directors Linda Brabant, Roy Miller and Jay Farr. Also present was Manager Tim Fall and Secretary/Treasurer Margaret Lawson. Director Don Kuester was unable to attend the meeting. Approximately 130 White Birch members attended the Annual Meeting.
John Strock, lot #922, moved to accept the minutes of last years Annual Meeting as written. Seconded by Pete Begole, lot#638. All in favor. Motion carried.
Secretary/Treasurer Margaret Lawson stated that income for the 1998-99 Fiscal Year was $187,426.73. Operating expenses were $259,216.82. At the end of the fiscal year we were left with a balance of $15,300.89. After some discussion, Gary Farnham, lot #637, moved to accept the report as given. Seconded by Frank Zakalowski, lot #1305. All in favor. Motion carried.
Committee Chairman, Linda Brabant stated that she received 4 nominees to fill the 4 positions open on the board. The nominees are; Pat Zakalowski lot #1305, Jay Farr lot #930, Roy Miller lot #636 and Doug Bradley lot #660. Chairman Brabant asked if there were any nominations from the floor. Martin Moore, lot #1249 nominated Steve Bryant, lot #1. Mr. Bryant accepted the nomination. There were no more nominations from the floor. Judy Essenmacher, lot #683, moved to close the nominations from the floor. Jim Shaw, lot #296, seconded the motion. All in favor. Motion carried. There were now 5 nominees to fill the 4 vacancies. Each nominee was given some time to introduce themselves to the membership and answer questions. After all the nominees spoke the membership was given some time to cast their votes and the meeting proceeded.
The ballots from last years Annual Meeting need to be destroyed. Mary Farnham, lot #637 moved that we destroy those ballots. Seconded by Steve Bryant, lot #1. All in favor. Motion carried.
Report given by Gail White. Discussed the progress made by the board this past year.
Reported by Chairman Gary Farnham, lot #637.
Report given by Co-chairs Billie Roffe, lot #651 and Fran Lombardo, lot #658.
COVENANT & RESTRICTIONS COMMITTEE-
Chairman Ann Hobart was unable to attend the meeting but she sent a letter for the president to read to the membership on the progress that has been done to this date.
FUTURE PLANNING COMMITTEE-
Report given by Chairman Joni Farr, lot #930.
Reported by Martin Moore,
Report given by Manager Tim Fall. Discussed various committees and projects worked on this last year and thanked everyone that volunteered their time to White Birch.
TRANSACTION OF OTHER BUSINESS
COMMENTS FROM THE FLOOR
Judy Essenmacher, lot #683, commented on how well White Birch is doing, how friendly everyone is and how lucky we are to have a place like this and that we are a family.
Beverly Bulack, lot #760, commented on improvements she sees in White Birch and added a few items to our “Wish List”.
Dan Tyrrell, lot #790, commented on the motion that was made at last years annual meeting to have the by-laws put on the agenda for today’s meeting and wondered why they were not discussed. President White said that they reviewed the tapes of the last Annual Meeting. It was stated at that meeting, but not in the minutes, that the request to have something brought up at the Annual Meeting had to be put into writing and submitted to the board at least 30 days prior to that meeting to have it added to the agenda. We received no such request from any of the membership .It was decided the minutes of last years meeting should be changed to add that statement.
The new board members will be; Pat Zakalowski, Roy Miller, Jay Farr and Doug Bradley. A total of 127 ballots were cast including absentee ballots.
Gary Farnham, lot #637 moved to destroy the ballots. Seconded by Judy Shaw, lot #296. William Dombrowski, lot #1209 moved to amend the motion to keep the ballots a year before destroying them in case any questions should arise. Motion maker and seconder agreed to the amendment. The motion now reads that we keep the ballots 1 year and then destroy them. All in favor. Carried.
lot #1258 moved to adjourn the meeting. Wilfred Lesperance,
lot #541 seconded the motion. Meeting adjourned at . The next regular board meeting will be
MARGARET E. LAWSON