WHITE BIRCH LAKES RECREATIONAL ASSOCIATION
BOARD MEETING MINUTES, SATURDAY, JUNE 12TH 1999
President Gail White called the meeting to order at 9:00am. Present were 1st VP Pat Zakalowski, 2nd VP Steve Bryant, directors Roy Miller, Don Kuester and Linda Brabant. Also present was Manager Tim Fall and Secretary/Treasurer Margaret Lawson. Director Jay Farr was not able to attend today’s meeting.
President Gail White asked if there were any changes to the minutes of May’s meeting. Linda Brabant asked to have those minutes reflect the reason she voted nay on the motion to reinstate the brush pile and burn it regularly. She voted nay because the cost of enclosing and monitoring the area would be too high. Linda Brabant moved to accept the minutes of May’s meeting as amended. Seconded by Don Kuester. All in favor. Carried.
Secretary/Treasurer Margaret Lawson stated that income for May was $20,164.72 with a YTD total of $182,575.74. Expenses were $30,097.62 with a YTD total of $81,374.19 leaving us a balance of $116,502.44 at the end of May. Roy Miller moved to accept the report. Seconded by Pat Zakalowski. All in favor. Carried.
Linda Brabant moved that we pay those bills presented to the board for payment in June. Pat Zakalowski seconded the motion. After some discussion on the items presented for payment a vote was taken on the motion with all members in favor. Motion carried.
One letter received. Manager Fall received a letter from a member addressing the issue of the sheriff’s patrols in White Birch.
Report given by Martin Moore, committee chairman. Reported on the removal of the abandoned trailers at storage area and how that situation is progressing. He also has been receiving bids from contractors
to do the work in the storage area.
Report given by Joni Farr. Discussed storage area situation. At this time President White asked to have this item put under “Unfinished Business” for discussion.
Reported by chairman, Linda Brabant. She stated that she has received one official letter and some verbal commitments from members running for board vacancies.
Reported by Linda Brabant. The Spring Yard Sale was a success. Frank Zakalowski will chair “Pride Week” (June 15th through the 20th). Members will clean and beautify White Birch.
Reported by Gary Farnham. Stated that he needs more volunteers for the committee.
Report given by manager Tim Fall. Requested that the board consider having the Annual Meeting at 2:00 instead of 3:00. This request will be put under “New Business”.
Manager Fall had an interview with Sheriff Goyt who stated that the best thing we could do in White Birch for crime is reinstate the Neighborhood Watch Program under good leadership. Also discussed the Gypsy Moth situation.
Linda Brabant moved that we authorize the manager to review the bids for the work to be done in the campground/storage area and to accept the best one. Seconded by Don Kuester. Manager Fall was asked what the time frame for this would be. He stated that excavation could not begin until we have removed the trailers which we can’t do until we follow due process and get the papers back from the state and take ownership of those trailers. We are not looking at starting excavation until the last 2 weeks in July .A vote was taken on the motion to let the manager review and decide on the bids. All in favor. Carried.
ORV’S DUNE AREA-
This item was proposed by the Future Committee at last month’s meeting. This is an area that could be cordoned off and used by ORVs for off road riding. It is near the campground and has already been used in that fashion by riders. Steve Bryant stated that the original developers had sectioned that “common properties” area off for snowmobile trails and could also serve as ATV trails. It was decided that the Future Committee will review the old maps and will present this for discussion at a later date.
Bill Coombe, lot #232, stated that he has some old maps of White Birch for anyone who needs them.
Joe Romine, lot #542, wanted to address the ATV situation and stressed the importance of enforcing the rules and regulations.
Jim Lesperance, lot #332, also addressed the ATV situation. He felt that more members should have patrol stickers on their vehicles and be on the lookout for violators.
Martin Moore, lot # 725, wanted to make sure that we don’t make the many law abiding ATV owners suffer for the few violators. He also wanted to commend the Future Committee for all the work that they do.
Linda Brabant moved that we reinstate the storage fee of $25.00 with the stipulation that it is to be used for the benefit of the campground and storage area. Don Kuester seconded the motion for purposes of discussion. Linda Brabant moved to amend her motion to state that it would be an annual fee of $25.00. Seconded by Don Kuester. Steve Bryant felt that we needed to have something more to offer in the way of security etc. before we charge a fee. Linda stated that we needed to collect some money to help defray the costs of excavating and fencing in the area. Most board members felt they needed more information on this topic. A vote was taken on the motion to charge an annual fee of $25.00. Linda Brabant and Don Kuester voted aye. Pat Zakalowski, Roy Miller and Steve Bryant voted nay. Motion defeated 3 to 2.
The board discussed the topic of reinstating the Brush Pile at great length. This was first proposed to the board at last month’s meeting. The board felt it needed more information about this and what our options are. Manager Fall will gather as much information as he can and put together a report for August’s meeting.
ANNUAL MEETING TIME-
All board members felt that moving the time for the Annual Meeting to 2:00 was just fine and would work out better than 3:00.
Pat Zakalowski moved to adjourn the meeting. Seconded by Linda Brabant. All in favor. Meeting adjourned at 11:00am. Next meeting will be the Annual Meeting, July 17th 1999 at 2:00pm at the White Birch Clubhouse Grounds.
MARGARET E. LAWSON