Board Meeting Minutes

June 13, 2009

Proposed

 

              I.      Call to Order: Meeting was called to order by President Bryant at 10:02 a.m. Board members present were Director Perkins, Director McNeil, Director Bridges, Director Isaac, Director Kozlowski and Director Bryant. Director Heiden not present. Invocation led by Director Isaac and the Pledge of Allegiance by President Bryant.

 

           II.      Additions to the agenda: Director Perkins asks that Closed Session and Adjournment on the agenda be reversed. To new business Director Bridges adds Board Meetings. Director Isaac adds the electrical escrow to old business, Director Kozlowski adds adverse possession under old business and under new business he adds bus stop and pool hours.

 

(1)    Director Bridges moves to approve May minutes with an amendment, support by Director Isaac, motion carried, all in favor.

 

(2)    Director Isaac moves to accept the Treasurer’s report, second by Director Perkins, all in favor, motion carried. (3) Director Perkins moves to accept the payables with the exception of payment of the audit until the board can review it, support by Director Bridges, motion carried.

 

         III.      President’ Report:

 

        IV.      Supervisors Report: Dawn reports on our annual garage sale, keeping leaves and wood separate at the old maintenance building, grading and brining. Dawn also reports on propane costs from Stanley this year.

 

           V.      Committee reports: Bobby Pelfrey reports for Security, Activities committee reported by Kathy Lutz, EPC committee report given by Jimmie Neal, Kevin Dombrowski reports for the campground committee, Nominating committee report given by Director McNeil.  Ken Passage reports for the by-laws committee.

 

        VI.      Comments from the floor available at the office.

 

      VII.      Old Business: (4) Director Kozlowski moves that the board adopt the following resolution, with support by Director Bridges; whereas, the established amenity commonly known as the Emergency Exit provides for the public safety of all Members, Associate Members, their families and their guests; whereas, the established amenity commonly known as the Bus Stop Building provides for the public safety of the children using the amenity; whereas, the manner of establishment of these amenities are consistent with the establishment of other amenities; whereas, these amenities were established on lots being common property in character; Now, therefore, be it Resolved, that the White Birch Lakes Recreational Association Board of Directors retain, protect, maintain, and use these amenities, along with all other amenities, so long as the Association survives. Director Bridges moves to table with no support. Vote results: Director Perkins, nay, Director McNeil, nay, Director Bridges, aye, Director Kozlowski, aye, Director Isaac, aye, Director Bryant, nay. Motion fails. (5) Director Perkins moves to have the issue of the bus stop and emergency exit on the ballot as a pole for the annual meeting, support by Director McNeil, results in: Director Perkins, aye, Director McNeil, aye, Director Bridges, aye, Director Kozlowski, nay, Director Isaac, nay, motion carried.

 

   VIII.      (6) Director Perkins moves to transfer $2000.00 out of the development fund for gate costs, with an amendment that it be paid back a.s.a.p, support by Director McNeil, with support to amendment by Director Isaac, all in favor, motion carried. (7) Director Perkins moves to table the non-compliance letters until referral by the EPC committee is made, support by Director McNeil, all in favor, carried. (8) Motion by Director Perkins to table the electrical escrow account, support by Director McNeil, carried. (9) Adverse Possession; Director Kozlowski moves to have our legal council send letters to non owners with lots on our lakes to cease and desist, support by Director Perkins, all in favor, motion carried.

 

         IX.      New Business:

 

           X.      EPC updates, (10) Director Perkins moves to accept the EPC updates with an amendment to read “the imposition of a penalty instead of stiff penalty, all in favor, motion carried. Director Perkins asks to strike the Jim Neal pole barn from the agenda.

 

         XI.      (11) Director Kozlowski moves to accept the five candidates running for seats on the board, Marv Richardson, Gail White, Kevin Dombrowski, Dorothy Nalepa and Michael Woodcock, support by Director Isaac, results: Director Isaac, aye, Director Kozlowski, aye, Director Bridges, aye, Director McNeil, nay, Director Perkins, aye, motion carried. (12) Director Kozlowski moves to adopt the sample ballot with modifications, support by Director Perkins, results; Director Perkins, aye, Director McNeil, aye, Director Isaac, aye, Director Kozlowski, nay, Director Bridges, abstains, motion carried. (13) Director Perkins moves to adopt the suggested fee structure given by Kathy Green for campground camping fees with amendments, support by Director McNeil, all in favor, motion carried. (14) Director Kozlowski moves to purchase coal, pre-season at a savings from Hershbergers, support by Director Perkins, motion carried. (15) Director Perkins moves to allow a phone vote for the bids on the salt, support by Director McNeil, motion carried. (16) Director Bridges moves to change the meetings to the third Saturday of the month, withdrawn.

 

      XII.      Comments From the Floor available at the office.

 

    XIII.      (17) Director Bridges moves to go into closed session support by Director Perkins, carried. Employee vacations and holiday pay granted in closed session. (18) Director Perkins moves toadjourn, support by Director Bridges.

 

   XIV.      Adjournment at 3:10 p.m.

 

Submitted by,

Elaine Carrasco

Secretary/Treasurer