BOARD MEETING MINUTES
June 9, 2007
CALL TO ORDER
Al Isaac called the meeting to order at 9:02am. Board members present were
President Al Isaac, 1st Vice President Marvin Frayer, 2nd Vice
President Greg Hernden, Director Don Papesh, Director Sharon Bridges, Director
Bob Adair and Director Brian Kozlowski. Also present were Manager Gail White,
Treasurer Priscilla Moore and Secretary
Director Brian Kozlowski moved to approve the minutes for the May 12, 2007 board meeting, 2nd by Director Sharon Bridges. All in favor, motion carried.
Director Brian Kozlowski moved to approve the minutes for the May 19, 2007 special meeting regarding Matt Lucas contiguous lot status, 2nd by 1st Vice President Marvin Frayer. All in favor, motion carried.
Director Brian Kozlowski moved to approve the minutes for the May 26, 2007 special meeting regarding by-laws, 2nd by Director Don Papesh. All in favor, motion carried.
For the month of April 2007 Treasurer Priscilla Moore reported income of $42,055.24 and expenses of $41,794.16. Cash on Hand at April 30, 2007 was $253,883.33. 1st Vice President Marvin Frayer moved to accept the Treasurers report, 2nd by Director Bob Adair. All in favor, motion carried.
President Al Isaac reported:
Director Brian Kozlowski reports he received a letter from Mike Turner regarding they way statements are printed for members when paying assessments and the confusion over an amount being in the over-due box when in fact the member may not be over-due.
MANAGER'S REPORT AND APPROVAL OF PAYABLES
Manager Gail White reported:
The electrical at the campground is complete. Northland
Electric had to purchase more supplies and spend more time but he did not
charge us the extra so we should give him our gratitude. Special thanks to
Lenor Hayer for the new treadmill for the clubhouse. Spoke to Consumers Power
about campground electrical use and asked them about putting meters at each
campsite and was told it would be very costly since they can not use our wiring
system. Consumers Power is putting two additional feeds into WBL. One off
Director Brian Kozlowski brings up concern over a member going to our auditor’s office to ask questions directly instead of going through the Board or WBL Office as should be done. Director Kozlowski asks President Al Isaac to have Manager Gail White make sure the auditor knows that all questions should come from the WBL office and not from any member walking in to avoid additional fees against the Association.
Director Brian Kozlowski moves to add Northland Electric to the list of payables in the amount of $14,252.30 and approve the payables, 2nd by 1st Vice President Marvin Frayer. All in favor, motion carried.
Report by Bob Pelfery. One attempted break in on Elm, police report filed. One lost child who was found without incident. Memorial Day Weekend went very well with very few complaints. Gate is working fairly decent. Members please do not tail get through the gate or “piggy-back” as the gate may close on your vehicle if you do not enter a code each time you come in.
Activities Committee – Report by Pat Graham. A special thanks to all those who provided bake goods for the bus stop sale during the Annual Garage Sale Day. $308.28 profit was made and designated for new playground equipment.
By-Laws Committee – No report given.
Campground Committee – Report by Fred Witchell. New electrical is all up and running. Beginning work on updates to playground area in campground this week. Asks that members please not haul trash to receptacle in campground since that costs the Association additional fees. Trash receptacle at campground is intended for campground use only. President Al Isaac directs Jan Isaac to place a notice in the Birch Bark regarding trash disposal at the campground and the fact that large items such as refrigerators, stoves, etc. (no tires) can be picked up free of charge when set out on the last trash pick up of each month. Al also directs Todd Graham to post the same on the Web Site.
Communications Committee – Report by Jan Isaac. The May Birch Bark was in the hands of the Directors May 29 and mailed to the members May 31. I would like to thank the following people that helped get it mailed-Rich Helm, Marv Frayer, Andy Oaks, Jerry and Sharon Bridges, and Gerry and Dottie Massey. The May Birch Bark was 12 pages and included By-Laws amendment recommendations.
Web Site Report by Todd Graham. Updated by-laws posted for membership to review. All property owned by WBLRA is now listed under the real estate section of the Web Site. Voting page for the sign contest will be available by Monday June 18, 2007.
Conservation / Future Planning Committee – Report by Joe Romine. Having meetings after Board meetings have not been working well since Board meetings are going long so a new meeting schedule will be announced shortly.
Election Committee – No report given.
Nominating Committee – Report by Director Brian Kozlowski. Letters from five candidates have been received and all are members in good standing and have verified they are on the tax rolls as paying the property taxes. The five candidates are:
Asks that approval of the candidates, format for absentee ballot and format for annual meeting ballot be placed on the agenda for today’s meeting. The executive session listed should be deleted as that matter has been resolved. Director Kozlowski addresses letter received from Mike Turner in regards to determining which individuals are members in good standing and eligible to vote. Concern was over that when a member pays quarterly the invoice shows that the member is “delinquent” when making quarterly payments until paid in full and does this affect the members standing and voting eligibility? No one has come forth saying they were denied the ability to vote because of this. Director Kozlowski also pays quarterly and has not had any problems. Members are determined in good standing by verifying that the necessary assessments have been paid by the date approved. Manager Gail White explains that our accounting software just places any unpaid assessments in the overdue section of an invoice. President Al Isaac asks Mike Turner if this answers his questions and Mr. Turner states yes but he had an additional question over the number of eligible voters at the last election. Mr. Turner had a problem with the office receiving his assessment check last year when he included it with other documents. Treasurer Priscilla Moore explains that was her fault and the problem was corrected.
Garden Club – No report given.
Protection Committee – Report by Chick Witchell. Two campsites with septic systems installed,
four tree removal permits, one front porch with roof permit. Sent letter for
tent left on lot. A total of five letters sent regarding multiple campers on
lots. We do have storage available for members who may need it for their
campers instead of leaving multiple units on lots.
Seedling and Sapling Committees – No report given.
Hospitality – Report by Pat Graham. Delivered three baskets to ill members and two baskets to members having twins. Sharon Bridges, Gina Frayer and Judy Richardson have been a great help – a special thank you to them for their efforts. Pat wants to impress upon people how great members have felt when receiving these baskets. Requests the Board to donate coffee cups to be included with new member packets and requests approval to purchase additional items for new member welcome packets.
Jimmie Neal -
Toni Passage -
Marty Perkins -
Jerry Bridges -
up and I think this is just a great place to be. Thank You
Chick Witchell -
Joe Romine - Lot # 42, I'd like to report the Mothers Day breakfast that was put on was pretty well attended over 70 people, everyone seamed to go away happy. Fathers Day breakfast coming up will be put on by the Red Hatters. I'd like to recommend to the Board to send a letter of commendation; signed by no less than the President, be sent to Tom House of Northland Electric, he saved us a lot of money and did a lot of work there. He was a joy to work with a true White Bircher.
Mary Cox-Perkins -
the fliers that were sent around here last year at election time by members of this Board saying it was an Audit. I just wanted to make sure we were having one this time. 2 questions and I thought you said anyone could ask any questions they wanted for a whole year at no extra cost. My second question is the income report handed out to the people last month at the meeting is different than the one on line. And what is an eleven thousand, over eleven thousand dollars bad debt expense? We don't loan out money, how can we have bad debts? It's on line. Bad Debt expense 11,000. Treasurer Priscilla Moore explains that represents people who don't pay their assessments and we have to write them off, it’s not actually an expense.
Jimmie Neal -
Tammy Mitchell -
Marty Perkins -
Pat Graham -
Celeste Johnston - Lot # 327, Are you going to have anybody from the maintenance trim the trees along the road, because sometimes I have to stop other wise these trees are just going to scratch my car all up. They’re really low and including walking down the road it can be tough I have to duck, even though I can't walk any more I've seen people they have to walk out in the middle of the road.
Mike Turner –
Marty Perkins -
about the port-a-jons they were such a great success last year with the people I'm wondering why aren't we
going to do it again. Another thing is the State of
Granddaughters down to the beach and the last thing I want to see is some grown man standing behind a tree going to the bathroom in front of my girls. Whether you like it or not whether they should or they shouldn't, it happens. I just think the people of this Association deserve the courtesy. 2 years volunteers put in to that park to try and bring it back and they did such a great job with it. Al you were there, this year nothings happened, not a thing and it's a real shame to all the volunteers that put so much work in there to just let it go again. Now we just have pipes sticking out of the water on the beach. I thought that last year the Board made a motion to maintain this? Actually isn't it the Boards job it self to maintain our amenities our parks, so far we are not doing anything?
Safety Rules Tabled at Last Months Meeting – Director Don Papesh moves to place these back on the table for discussion, 2nd by 1st Vice President Marvin Frayer. Directors Don Papesh, Sharon Bridges and Marvin Frayer vote yes. Directors Brian Kozlowski, Bob Adair and Greg Hernden vote no. President Al Isaac votes yes to break the tie vote. Director Don Papesh moves to throw out these proposed rules, 2nd by 1st Vice President Marvin Frayer. Vote to throw the proposed rules out; Director Don Papesh and 1st Vice President Marvin Frayer vote yes. Directors Brian Kozlowski, Sharon Bridges, Bob Adair and Greg Hernden vote no. Director Brian Kozlowski moves to table, 2nd by Director Bob Adair. Directors Brian Kozlowski, Bob Adair, Sharon Bridges, Marvin Frayer and Greg Hernden vote yes. Director Don Papesh votes no. Motion carried.
Annual Meeting Agenda – Director Brian Kozlowski states the nominating committee report should be deleted since the committees duties are done with today’s regular board meeting. 1st Vice President Marvin Frayer moves to accept the agenda for the Annual Meeting for July 21, 2007 with Director Kozlowski’s recommended edit, 2nd by Director Bob Adair. All in favor, motion carried.
Set Time for Quarterly Budget Review Meeting – After discussion President Al Isaac sets meeting for Friday June 15, 2007 at 4:00pm at the Clubhouse.
Review Campground Fee Schedule – Manager Gail White recommends that the board take time and research comparisons for fees charged at other camping facilities like state parks. And she recommends the board look at having an additional fee for full service campsites. She also feels making fee changes mid season would be confusing to members. 1st Vice President Marvin Frayer moves to table until the next meeting, 2nd by Director Don Papesh. All in favor, motion carried. Director Brian Kozlowski moves to reconsider the motion since the next meeting is the annual meeting, 2nd by Director Bob Adair. All in favor, motion carried. 1st Vice President Marvin Frayer moves to table this issue until the regular board meeting in August 2007, 2nd by Director Don Papesh. All in favor, motion carried.
Mulch for Playground Area at Campground – Director Don Papesh presents information on rubber mulch to be used. After some concern is expressed over the use of this material President Al Isaac directs this issue to be turned over to the Campground Committee to research and bring a recommendation before the board.
Approval of Candidates and Ballots for Annual Meeting – Director Bob Adair moves to approve the structure of the absentee ballot and annual meeting ballot as well as the candidates, 2nd by 2nd Vice President Greg Hernden. All in favor, motion carried.
President Al Isaac appoints Jimmie Neal, Jerry White, Kevin Dombrowski, Patrick Nalepa and Kathy Lutz to the Teller Committee and requests the boards’ approval. Director Bob Adair moves to approve the teller committee as appointed by President Al Isaac, 2nd by Director Brian Kozlowski. All in favor, motion carried.
Director Bob Adair moves to adjourn, 2nd by 1st Vice President Marvin Frayer. All in favor, motion carried. Meeting adjourned at 11:05am.
Todd J. Graham