Unapproved Board Meeting Minutes of  June 8, 2002




President Gail White called the meeting to order at 9:00 AM.  Present were 1st Vice President Tom Dorcey, 2nd Vice President Todd Graham, Directors Bob Adair, Don Kuester and Marv Richardson and Manager Tim Fall.  Director Larry Franklin was excused.



Bob Adair moved to approve the May minutes.  Seconded by Marv Richardson.  Motion carried.



For the month of May the Treasurer reported income of $31,053.23 and expenses of $40,689.28.  Cash on hand at May 31, 2002 was $184,672.41.  Bob Adair moved to accept the Treasurer’s Report.  Seconded by Marv Richardson.  Motion carried.



Copies of correspondence and emails have been circulated and discussed.  Bob Vonderheid, Lot 1127, Chairman of the Future Planning Committee, has submitted a draft of a demographics survey to be reviewed by the Board of Directors.



FUTURE PLANNING COMMITTEE – Bob Vonderheid, Chairman, reported the results of the three previous meetings.  The responsibilities of the Committee are not to make decisions but to present  recommendations to the Board for action.  The scope of their activities is future planning; that is, project recommendations  three to five years down the road.  The Committee is very open to ideas from everyone and plans to send out a survey asking for input from members.  He can be contacted by telephone or email.

ENVIRONMENTAL CONTROL COMMITTEE – Chick Witchell reported on the activity for the month.

Property Improvement Applications have been received for 2 new residences, a new deck at an existing residence , a shed, several new camping drives and  a new septic system.  Samples of the Building Packets have been distributed to the Board for review.  Guidelines have been established for tree cutting.  Guidance is requested concerning use of portable toilets.  Barb Adair, Lot 60, presented sample signs which may be placed at the entrance to heighten potential buyers’ awareness of White Birch deed restrictions.  Todd Graham reported that the Committee recommended that there not be a ban on leaf burning, because there are no viable alternatives, but to better enforce the DNR regulations and to hold the owner responsible by billing for the cost of extinguishing any fires left unattended.  Fred Witchell provided a copy of a layout for a helipad at the campground.



Since this is our President’s last Monthly Board Meeting, the Manager expressed his appreciation for her being such a fine President to work with and her commitment and years of service to the members of White Birch Lakes.  This sentiment was expressed by all present at this meeting.  Attention was called to the receipt of the income portion of the Profit and Loss Statement.  Memorial Day weekend was extremely busy.  The facilities could not keep up with the demand but the problems are being addressed.  Due to a misunderstanding, an incident prohibiting registered campers’ ORV’s at the campground has been addressed. There will be an apology in the Birch Bark.

ACCOUNTS PAYABLE – Payables were reviewed and discussed.  Todd Graham moved to approve payment.  Seconded by Don Kuester.  Motion passed.



Todd Graham reminded that the annual parade is next Saturday and there will be a meeting at the clubhouse tonight at 6:00 PM for anyone willing to help.



Marvin Frayer, Lot 682, a member of the Lincoln Township Planning Commission, announced that there is a meeting on June 18, 6:00 PM at the Township Hall.  The question and answer meeting is to develop a master plan for the recreational community and they would like comments from as many as can attend.  Anne Hobart, Lot 454, expressed her appreciation that enough R & C ballots have been returned so that all the hard work of the Restrictions and Covenants Committee has come to fruition.  She commented about her displeasure that an outside toilet has appeared on a lot near her home.  Discussion followed as to whether they are allowable.  Fran Lombardo, Lot 658, expressed her disappointment with the recent brine application. 



Status of Ballot Returns – Sufficient numbers of ballots have been received to file restrictions as amended.  Motion was made by Bob Adair that Restrictions as amended apply to White Birch Lakes.  Seconded by Todd Graham.  Motion carried.  The President compliments Anne Hobart and her Committee for all the time and hard work they put into the document. Bob Adair initiated a discussion pertaining to the nature trail and the allowability of ORV’s on the trail.  Discussion accelerated to include ORV and other off-road vehicle activity throughout White Birch.  This item is to be discussed in the future.   The proposed Demographic Survey is reviewed. A motion was made by Todd Graham to offer a $100 gift certificate and a $50 gift certificate for White Birch merchandise for two winners of a drawing of those members whose response is postmarked or faxed in by June 30,2002.  Seconded by Marv Richardson.  Motion carried. Sample ECC building requirements is to be reviewed and any questions discussed with the Manager and/or ECC.  Tom Dorcey moved that Port-a-Johns not be allowed on lots except during construction.  Seconded by Bob Adair.  Motion carried.  Sample informational signs are discussed.  Tom Dorcey made the motion that the Welcome Sign be revised, purchased and installed at the entrance.  Seconded by Todd Graham.  Motion carried.  Don Kuester moved to ban leaf burning in White Birch.  The motion died for lack of support.  It was the consensus of the Board that DNR regulations should be actively enforced.  Fred Witchell requested the Board’s support to move ahead with a proposal for a helipad.  Marv Richardson made a motion to move ahead with the proposal.  Seconded by Bob Adair.  Motion carried.  Don Kuester made a motion to pursue alternatives at the front entranceway.  Seconded by Tom Dorcey.  Motion carried. 

The Presidents thanks all who regularly attend the meetings- your input is appreciated- and a thanks to the Board for their commitment and for the progress, even though sometimes slowly, that has been made.




Motion made by Marv Richardson to adjourn.  Seconded by Todd Graham.  Motion carried.


Respectfully Submitted,


Priscilla Moore, Secretary-Treasurer