CONDENSED MINUTES OF BOARD MEETING
For the month of April the Treasurer reported income of $34,479.68 and expenses of $31,969.80, leaving cash on hand of $222,497.04. Moved and carried to accept report.
PRESIDENTS REPORT: Secretary-Treasurer Priscilla Moore was presented an appreciation plaque for "Service above and beyond the call of duty" for her hard work during the manager transition. Our entrance gate is inoperative due to a programming glitch. Proximity cards will work, but entering a code will not. The manager and several volunteers have been working to get the program back online. Ron Tagg had resigned as Chairman of the Environmental Protection Committee and replaced by Chick Witchell, lot #648, who stepped down from her security position. The new head of security is Fred Witchell, who brings a lot of experience with safety and rescue to this committee.
A by-laws committee had been appointed consisting of nine members: Salvatore Scozzari, lot #1375, Chick Witchell, lot #648, Thomas Forman, lot #495, Barb Adair, lot #60, Theresa Obrecht, lot #251, Joe Romine, lot #542, Marvin Richardson, lot #550, Todd Graham, lot #957 and the committee chairperson Anne Hobart, lot #454. Operating under the supervision of the manager, a Birch Bark staff consisting of Phyllis Begole, lot #6638, Bill Ferrell, lot #397 and Joe Romine, lot #542 has been appointed.
As stated at the April board meeting, membership privileges include, but are not limited to, the use of the clubhouse, pool, lakes, campgrounds, pavilion, serving on a committee, voting, and obtaining property improvement permits. Suspension of membership will remain until all assessments are paid in full, or a monthly or quarterly agreement has been signed and adhered to. Assessments still outstanding for this fiscal year amount to $178,125. The amount outstanding for all previous years is $585,658, for a total of $760,783.
CORRESPONDENCE: Don Kuester, lot #656, expressed his position on the usage of White Birch Lakes by non-members. He asks that anyone agreeing that the practice is in violation and should be corrected . Contact him or send an e-mail to email@example.com. He is also circulating a petition to this effect. Joe Romine, lot #542, advised that he has been in contact with All State Lock concerning installing an electric door lock at the pool entrance to prevent unshowered person, and others who avoid pool attendants, from entering the pool area.
COMMITTEE REPORTS: Environmental Protection Committee - Chick Witchell presented her report on approvals. Four new houses bring our residences to 277. Letters were sent to members who have parked junk cars and unlicensed vehicles on their lots. Removal has been good. Concerning canvas structures she referred to page 8, Section J which prohibits the use of temporary structures. Campers are asked to fill out a camping registration form. Stickers will be mailed , delivered, or can be picked up at the office. Future Planning Committee - Merle Harmon reported that their primary goal is to research and present recommendations. Form the results of last year's questionnaire they concluded to focus on lake improvement, campground lots, and ORV designated areas. Campground Committee - Fred Witchell reported activity had increased at the campground and that personnel are helping and giving out information on how to register. Unidentified boats have been removed from the lakes and put in storage. Contact him if you are missing a boat. Nominating Committee - Marv Richardson reminded anyone interested in running for the Board this year to send a letter of intent to the office by the end of this month to be included in the June issue of the Birch Bark. Security Committee - Fred Witchell said the duties of the security personnel have been modified and include watching for and reporting any violations of White Birch rules and regulations and identified violators will be dealt with. ORV's and similar vehicles must bear White Brich sticker and ORV operators will be stopped and given pertinent rules. For complaint of speeders furnish a license plate number and the police will be contacted for information about the owner who will be contacted. Activities Committee - The manager read Shirley Brandts report. The "Chub Club" has been started. Garage sales are scheduled for June 21. There are flyers giving details. Shirley needs someone to chair the July 4th Parade and Picnic. Contact her is interested. By-Laws Committee - Anne Hobart stated the charge to the committee is to look at the entire set of by-laws and to recommend revisions to the board.
MANAGER'S REPORT: The Birch Bark staff has met twice. Bill Ferrell agreed to be the editor. We are considering a format change to four columns and pursuing a printer to do the printing, folding and sealing, or some combination thereof, as well as bulk mailing. The goal is to have an issue each month following the board meeting. Members comments will be welcomed in a column called "Outta the Mailbox". At the
CONDENSED MINUTES CONTINUED FROM PAGE 3….
campground the new water heater
has been installed, the shower floor is peeling badly and concerning the leasing
of a grader or purchasing a better one.
Brining of the roads will be done before the
Memorial Day weekend. Broken windows in
the office have been replaced. New mats have been placed
in the shower area to help alleviate slip and falls. The parts for the
collection policy for
FROM THE FLOOR: Bob
Pelfry, lot #527, suggested giving contractors an access code synonymous with
lot where they are working and when the work is completed delete the number. Dave Obrecht, lot #251, stated his concerns
with the amount of past assessments owing.
He suggested lowering assessments to keep more paying members rather
than losing paying ones due to high assessments. Theresa Obrecht, lot #251, stated her concern
about the financial position of the Association and submitted her version of
the revised budget which was circulated among the
board. Barb Adair, lot #61 commented
that responsibility of monitoring and overseeing ORV's should
be given to one committee only.
She also felt assessments were fair.
Debbie Garrish , lot 373 and 374 offered her
services as a volunteer for whatever was needed. Tom Smith, lot #318, entered his complaint
about speeders on
(The minutes of this meeting may be obtained in their entirety from the White Birch website:www.whitebirch.org or by contacting the office.)