Unapproved Board Meeting Minutes of  May 11, 2002


CALL TO ORDER   President Gail White called the meeting to order at 9:00 AM.  Present were 1st Vice President Tom Dorcey, 2nd Vice President Todd Graham, Directors Bob Adair, Larry Franklin, Don Kuester and Marv Richardson and Manager Tim Fall.


APPROVAL OF  MINUTES  Don Kuester requested that under April’s New Business  roadside pickup be changed to Highway pickup.  Marv Richardson moved to approve the April minutes as amended.  Seconded by Todd Graham.  Motion carried.


TREASURER’S REPORT  For the month of April the Treasurer reported income of $51,636.54 and expenses of $32,861.62.  Cash on Hand at April 30, 2002 was $194,308.46.  Expenses were reviewed and discussed.  Marv Richardson moved to accept the Treasurer’s Report.  Seconded by Larry Franklin.  Motion carried.


CORRESPONDENCE  Letters and emails were received from members concerning open burning, all of whom requested that open burning be banned.  Other correspondence was received requesting that the original White Birch logo not be changed.  Todd Graham shared emails from R. Hoekwater, owner of Lot 67, who stated his pleasure at being able to review items at the White Birch Website from his home in California.


COMMITTEE REPORTS  ENVIRONMENTAL CONTROL COMMISSION – Chairman Chick Witchell reported the following activity:  several requests for tree removals specifically at lots 1359, 30-31, 724-725, 732-33 and 1022; approval to build sheds at lots 921, 903 and 1010; campsites and driveways at lots 913, 756, 1086 and 290 and a limited privacy fence at lot 637.  Camping packets are being handed out containing a cover letter, camping rules and ORV rules.  Guidance is being requested regarding the 100’placement camping rule.

NOMINATING COMMITTEE – Currently there are 4 individuals who would possibility consider running for the board. 

FUTURE PLANNING COMMITTEE – Fred Witchell reported that the Committee worked primarily on the Mission Statement and pros and cons of future ideas.

CAMPGROUND COMMITTEE – As soon as trailers are moved off the campground the committee will work on locating and marking electrical wiring and determining appropriate locations for fire pits.


MANAGER’S REPORT  The manager updated the directors regarding the ballot receipts.  Efforts will continue to contact eligible

voters to return their ballots by the close of May.  Swimming pool has been repainted and is in compliance with state guidelines and the clubhouse is pretty much ready to go.  We have a new pop machine and also purchased a vending machine.  Gravel application on the roads is complete and brine will be applied next Tuesday, weather permitting.  Lake levels are up and at the highest they have been in 2 years.  There will be a new policy regarding payment of winter storage fees.  All reservations will be invoiced at time of reservation and if not paid by September 1or other date to be specified, reservation will lapse and space offered to next member on waiting list.  Campers, having camped prior to May 11, were granted a 14 day approval prior to May 11 and those units will be removed prior to summer camping season.  There are no variances of the 14 day rule as the court order specifically states in order to keep the camping privileges WBL is responsible to enforce the conditions.   There will be a Birch Bark published including the minutes and announcements of the garage sale on May 25, the parade on June 15 and any other events.  There will be a separate mailing presenting the board candidates and absentee ballots for the July election.

ACCOUNTS PAYABLE – Payables were reviewed and discussed.  Don Kuester moved to approve payment.  Seconded by Marv Richardson.


UNFINISHED BUSINESS  Our President compliments ECC Chairman Chick Witchell and members of the Commission for good work on the camper’s packets.  There will be a count of campers on lots for the summer for informational purposes.  Volunteers have come forward to monitor ORVs for White Birch stickers over the Memorial Day weekend. The White Birch Website is up and running.  Information about the website will be published in the Birch Bark.  The Website Address is 


COMMENTS FROM THE FLOOR  Joe Romine, Lot 542, suggested that the only recourse for campers who could not follow the 100’ rule of physical location of campers would be to contact the seller.


NEW BUSINESS   Date of the annual parade is set for June 15, 2002.  Chairmen are Todd & Sherry Graham.  Several members have requested that White Birch consider buying a new pool table.  After much discussion Don Kuester moved that we buy a coin operated pool table.  Seconded by Bob Adair.  Motion carried with one dissenting vote.  Tom Dorcey moved that the price of playing pool is to be set by the Manager.  Seconded by Don Kuester.  Motion carried.  As to the request to prohibit open leaf burning, alternative means of disposal need to be addressed.  The Environmental Control Commission is charged to bring recommendations before the Board of Directors at the June meeting.  Ideas concerning the White Birch logo are still being requested.


ADJOURNMENT  Motion made by Bob Adair to adjourn.  Seconded by Tom Dorcey.  Motion carried.


Respectfully submitted, Priscilla Moore, Sec/Treas.