CALL TO ORDER President Gail White called the meeting to
order at .Present were
1st Vice President Tom Dorcey, 2nd Vice President Todd
Graham, Directors Bob Adair, Larry Franklin, Don Kuester and Marv Richardson
and Manager Tim Fall.
APPROVAL OFMINUTESDon Kuester requested that under April’s New
Businessroadside pickup be
changed to Highway pickup.Marv
Richardson moved to approve the April minutes as amended.Seconded by Todd Graham.Motion carried.
TREASURER’S REPORTFor the month of April the Treasurer reported
income of $51,636.54 and expenses of $32,861.62.Cash on Hand at April
30, 2002 was $194,308.46.Expenses were
reviewed and discussed.Marv Richardson
moved to accept the Treasurer’s Report.Seconded by Larry Franklin.Motion carried.
CORRESPONDENCELetters and emails were
received from members concerning open burning, all of whom requested that open
burning be banned.Other correspondence
was received requesting that the original White Birch logo not be changed.Todd Graham shared emails from R. Hoekwater,
owner of Lot 67, who stated his pleasure at being able to review items at the White
Birch Website from his home in California.
COMMITTEE REPORTSENVIRONMENTAL CONTROL COMMISSION – Chairman Chick Witchell reported the
following activity:several requests for
tree removals specifically at lots 1359, 30-31, 724-725, 732-33 and 1022;
approval to build sheds at lots 921, 903 and 1010; campsites and driveways at
lots 913, 756, 1086 and 290 and a limited privacy fence at lot 637.Camping packets are being handed out
containing a cover letter, camping rules and ORV rules.Guidance is being requested regarding the
100’placement camping rule.
NOMINATING COMMITTEE – Currently there are 4 individuals who
would possibility consider running for the board.
FUTURE PLANNING COMMITTEE – Fred Witchell reported that the
Committee worked primarily on the Mission Statement and pros and cons of future
CAMPGROUND COMMITTEE – As soon as trailers are moved off the
campground the committee will work on locating and marking electrical wiring
and determining appropriate locations for fire pits.
MANAGER’S REPORTThe manager updated the
directors regarding the ballot receipts.Efforts will continue to contact eligible
voters to return their ballots by the close of May.Swimming pool has been repainted and is in
compliance with state guidelines and the clubhouse is pretty much ready to
go.We have a new pop machine and also
purchased a vending machine.Gravel
application on the roads is complete and brine will be applied next Tuesday,
levels are up and at the highest they have been in 2 years.There will be a new policy regarding payment
of winter storage fees.All reservations
will be invoiced at time of reservation and if not paid by September 1or other
date to be specified, reservation will lapse and space offered to next member
on waiting list.Campers, having camped
prior to May 11, were granted a 14 day approval prior to May 11 and those units
will be removed prior to summer camping season.There are no variances of the 14 day rule as the court order
specifically states in order to keep the camping privileges WBL is responsible to
enforce the conditions.There will be a
Birch Bark published including the minutes and announcements of the garage sale
on May 25, the parade on June 15 and any other events.There will be a separate mailing presenting
the board candidates and absentee ballots for the July election.
ACCOUNTS PAYABLE – Payables were reviewed and
discussed.Don Kuester moved to approve
payment.Seconded by Marv Richardson.
UNFINISHED BUSINESSOur President compliments ECC Chairman Chick
Witchell and members of the Commission for good work on the camper’s
packets.There will be a count of
campers on lots for the summer for informational purposes.Volunteers have come forward to monitor ORVs
for White Birch stickers over the Memorial Day weekend. The White Birch Website
is up and running.Information about the
website will be published in the Birch Bark.The Website Address is www.whitebirch.org.
COMMENTS FROM THE FLOORJoe Romine, Lot 542, suggested that the only
recourse for campers who could not follow the 100’ rule of physical location of
campers would be to contact the seller.
NEW BUSINESS Date of the annual parade is set for June 15, 2002.Chairmen are Todd
& Sherry Graham.Several members
have requested that White Birch consider buying a new pool table.After much discussion Don Kuester moved that
we buy a coin operated pool table.Seconded by Bob Adair.Motion
carried with one dissenting vote.Tom
Dorcey moved that the price of playing pool is to be set by the Manager.Seconded by Don Kuester.Motion carried.As to the request to prohibit open leaf
burning, alternative means of disposal need to be addressed.The Environmental Control Commission is
charged to bring recommendations before the Board of Directors at the June
meeting.Ideas concerning the White
Birch logo are still being requested.
made by Bob Adair to adjourn.Seconded
by Tom Dorcey.Motion carried.