Unapproved Board Meeting Minutes of May 12, 2001
CALL TO ORDER
President Gail White called the meeting to order at 9:00 AM. Present were 1st Vice President Pat Zakalowski, 2nd Vice President Jay Farr, Directors Linda Brabant, Don Kuester and Roy Miller and Manager Tim Fall.
APPROVAL OF MINUTES
Linda Brabant moved to accept April minutes with correction. Seconded by Don Kuester. Motion carried.
Treasurer reported income for the month of April of $51,401.54 and operating expenses of $37,659.10. Cash balance at the end of April was $169,171.34. Linda Brabant moved to accept Treasurer’s Report. Seconded by Pat Zakalowski. Motion carried.
Roy Miller moved to approve payment of payables. Seconded by Pat Zakalowski. Motion carried.
Some follow-up letters have been received from possible candidates for openings on the Board of Directors. Several telephone complaints have been received about ORV operators for excessive speed, running across private property etc. Verbal acceptance has been received from an individual confirming BOAC compliance.
CAMPGROUND COMMITTEE – The pavilion is being built.
COVENANTS AND RESTRICTIONS COMMITTEE – Meeting following as NEW BUSINESS.
ACTIVITIES COMMITTEE – Tomorrow is the Mother’s Day breakfast provided by some of the fellows of White Birch from 8AM to 11AM. Work is progressing for the annual parade on June 23. Prepare your floats.
NOMINATING COMMITTEE – There are four people confirmed to run for election to the board and two other possible candidates. Any interested persons must have their letters of introduction submitted to the Manager by June 1, 2001.
ENVIRONMENTAL COMMITTEE – Todd Graham reported there are 3 lots requesting approval to remove trees, 3 lots to construct driveways, new garages on 462 and 1272 and a new residence on lot 1363. Committee has completed work on updating camping and fire pit regulations and these regulations will be distributed to each camper. The committee has developed and is seeking Board approval for proposed regulations regarding outbuildings and the establishment and enforcement of violation fees. See NEW BUSINESS.
Contacts are being made with Lincoln Township and Clare County about the possibility of eliminating the passing zone on Old State Road in order to avoid heading into the path of an oncoming vehicle passing on Old State-particularly for those turning right or south on Old State Rd. Thanks to Mo Lombardo for keeping the work going on the new pavilion. Several contractors have contacted White Birch about clubhouse shingle replacement. One bid has been received to date. Manager is close to getting information about how enforcement is to be handled regarding off road vehicles-a legal opinion pertinent to this issue has been received from DNR. One well driller has provided an estimate for drilling at Teal Lake and another has been in contact. Correspondence from Canadian Lakes is providing information relevant to private associations.
Discussion continued regarding a business incentive letter. A disclaimer is to be a part of the established list. Roy Miller made a motion that we distribute a list of vendors who would participate in-group discounts. Seconded by Linda Brabant. Motion carried.
COMMENTS FROM THE FLOOR
Joe Romine, lot 542, stated his opposition to the proposed regulations concerning outbuildings and possible confusion resulting from township zoning ordinances and White Birch regulations. Mike Dalka continued to emphasize the nature of White Birch as being a residential area with only residential type buildings. Tom Dorcey, lot 1122, added that we are bound by the ordinances of Lincoln Township and White Birch cannot write regulations less restrictive, however White Birch can be more restrictive. Todd Graham suggested incorporating the township outbuilding ordinances with the White Birch restrictions. Charles Hastings stated that these are divisive and subjective issues and it would be helpful if the committee were to get input from and knew what the board members really want the regulations to be. Mike Dalka suggested there should be some kind of recognition for past and present board members for their contributions to WBLRA.
Consideration to revise or to re-write the fee structure in the proposed regulations regarding establishment and enforcement of violation fees. Linda Brabant moved to empower the Environment Control Committee to establish a fine for violations–a minimum of the current year’s assessment up to a maximum of the cost of restoration. Seconded by Don Kuester. Motion carried.
Accessory outbuildings – Don Kuester moved to accept the regulation to limit the total size of outbuildings to 1280 square feet. Seconded by Linda Brabant. Motion defeated.
Discussion of a fee for rental of the new pavilion was dismissed. No fee will be charged but members must schedule any events with the office prior to the date of the event.
Today’s review of the re-worked Restrictions and Covenants, draft #2, is only for the Board to review with the Environmental Control Committee, the changes and the rationale for the changes. After today’s review any Board suggested changes will be incorporated into the document and presented to the entire membership at a future date with adequate time for their input. This input from the membership must be submitted in writing so that there will be no misinterpretation.
Motion to adjourn was made by Pat Zakalowski. Seconded by Linda Brabant. Motion carried.