BOARD MEETING MINUTES

PROPOSED

APRIL 12, 2008

 

CALL TO ORDER

Board President Brian Kozlowski calls the meeting to order at 9:02 am.Board members present were President Brian Kozlowski, 1st Vice President Sharon Bridges, 2nd Vice President Marvin Frayer, Director Patricia Graham, Director Al Isaac and Director Darren Bondy.Absent from the meeting, Director Brian Heiden.Also present were Manager Gail White, Treasurer Priscilla Moore and Secretary Elaine Carrasco.

 

Brian Kozlowski led the association with prayer and the pledge of allegiance.

 

APPROVAL OF MINUTES

A motion to accept the February minutes by Director Al Isaac with a second by Director Patricia Graham.All were in favor, motion carried.

 

TREASURERíS REPORT

Our Treasurer, Priscilla Moore reports total income for the month of March at$195,624.57, total expenses of $44,826.17 and total cash on hand at months end as $146,477.38. Amotion to accept the treasurerís report made by 2nd Vice President Marvin Frayer and a second by Director Darren Bondy. All in favor, motion carried.

 

PRESIDENTíS REPORT

President Brian Kozolowski announces that the board will be having an informational meeting on April 26, 2008 at the clubhouse at 9:00 am.The May meeting has been pushed to the 17th ofMay instead of the 10th, 9:00 am at the clubhouse.

 

PAYABLES APPROVAL (MARCH AND APRIL)

A motion to approve the payables by 2nd Vice President Marvin Frayer, seconded by Director Darren Bondy. Gail White clarifies that insurance premiums are for the entire year at a savings. President Brian Kozlowski states the significant cost of propane to heat the building and that they are having contractors look for various methods to reduce this cost.Either roofing or insulation to increase the R- Factor so we can hopefully save money over the long term.The cost of this project may take a while to recoup the initial investment. He states that if we donít act on this issue we may not be able to have the clubhouse open as much as we would like to.

 

MANAGERíS REPORT

Gail White begins with another myth buster, she states a rumor was going around that Gail White would not allow contributions to a member in need because they were behind in assessments. Needless to say this is totally ludicrous. Gail explains that the members took a stand on this issue. The members can take an independent collection, but membership moneys from the association are not allowed. This all came about when a few years ago a Deputy Sheriff passed away and the association donated money, a member wrote the board with an objection to this because not all members would wish to contribute, as a result the board has since taken action against this practice.

 

The other myth buster was that the association had to pay $500.00 for a heavy cleaning process because of suspected asbestos tile floor.When we took the tile up, the tile beneath came up also, we had a couple concerned members, we were reported to the state.The state came out took samples and because the building was built before 1981 they said an inspection was needed on the entire building.The cost of the inspection will be approximately $500.00. The inspector did inspect the entire building and found no cause for concern. Gail also states that Memorial Day is earlier this year and campers will be able to move onto their lots by the weekend of May 9, 2008.

 

SECURITY REPORT

Bob Pelfrey reports that on February 27, 2008 the key pad was broken off the gate.February 28, 2008 trailers were discovered broken into.And April 5, 2008 a member had a door broken.

 

EPC

Dennis Karlson reports they had one application for a deck improvement and sunroom addition and it was approved.The committee also has been working on EPC policies and procedures for content and revision. They are now meeting weekly instead of monthly to settle these issues.

 

CAMPGROUND REPORT

Fred Witchell asks for volunteers to help to improve campground and reports there is a job opening for the campground.

 

COMMENTS FROM THE FLOOR

Comments from the floor on agenda items are available at the clubhouse.

 

NEW BUSINESS

Proposed Nominating Committee

President Brian Kozolowski announces the proposed nominating committee, it consists of

Arne VanOverbeke; Dennis Karlson; Kathleen Kozolowski; Chick Witchell and Jeff Bell

(alternate).

Motion by Director Darren Bondy to affirm appointment of the committee members seconded by Director Patricia Graham. All in favor, motion carried.

 

Savin Contract (lakes) approval

motion made by 2nd Vice President Marvin Frayer, second by Director Patricia Graham. All in favor, motion carried. President Brian explains that the permits had a deadline and were approved to pay in advance.1st Vice President Sharon Bridges asks which lakes are included. In response Manager Gail White explains they must be a certain size and therefore Timber Lake is not included.1st Vice President states that she is glad in two years lake permits havenít increased.President Brian Kozlowski states we are looking into multi year contracts at a predetermined price instead of renewing annually. We are also exploring saving on our workmenís compensation and liability insurance.

 

Generator

President Brian Kozolwski says there was some discussion of having a place for people to come in the case of a large power outage.A generator would provide the clubhouse as a place for bathing and limited facilities. The generator cost is $3000.00 not including installation. Motion for purpose of discussion made by Director Darren Bondy, second made by 1st Vice President Sharon Bridges. Director Darren Bondy explains the building would provide power for someone in need especially those with medical issues..1st Vice President Sharon Bridges states that some individuals require oxygen and tanks without power only last so long. Director Patricia Graham talks about the older people who would benefit from the generator such as heat in the winter. 2nd Vice President talks about the generator being a good idea for all members.Director Al Isaac states that he feels the generator is not necessary at this time and feels the money would be better spent elsewhere.President Brian Kozowski likes the concept but feels we should be very careful as to how we spend our money right now and for that reason we should not purchase the generator at this time.President Brian Kozlowski disposes of motion for purpose of discussion on the generator and asks for a motion to either approve or table. 2nd Vice President Marvin Frayer moves to table, second by 1st Vice President Sharon Bridges.

All in favor motion carried.

 

Resolution

President Brian Kozlowski reads the resolution. A motion to accept the resolution made by Director Darren Bondy, a second by 2nd Vice President Marvin Frayer. All in favor, motion carried.

 

COMMENTS FROM THE FLOOR

Joe Romine #542 comments on the generator. Kevin Dombrowski #1209 also comments on the generator.Steve Bryant#1 comments on the insulation factor. Mary Cox #1095 Comments on the tellers list.Kevin Dombrowski #1209 talks about camper break-in prevention. Tammy Michel #421 suggests a fence in storage area.Pat Zakalowski suggests insurance on campers or take them home. Steve Bryant #1 comments on gate and security.Mary Cox #1095 comments on campground security. Phyllis Willoby #582 states we all should look out for our neighbors.Bob Adair #60 break-in comments. Jerry Bridges #158 comments also on neighborly observation.Joe Romine #542 comments on the nice clubhouse redecoration.It is suggested that people who had their campers broken into need to write the prosecuting attorney demanding, no plea bargaining for the people who did this. Everyone applauds security for their efforts in securing the campers after they were broken into.††

EXECUTIVE SESSION BOARD MEMBERS

A motion is made by 2nd Vice President Marvin Frayer to go into closed session, seconded by Director Darren Bondy.

 

ADJOURNMENT

1st Vice President Sharon Bridges moves to adjourn, seconded by Director Al Isaac. All in favor motion carried. Meeting adjourned at 10:52 am.

 

 

 

Respectfully,

Elaine Carrasco

Secretary