BOARD MEETING MINUTES

Unapproved Board Meeting Minutes of March 9, 2002

CALL TO ORDER

President Gail White called the meeting to order at 9:00 AM. Present were 2nd Vice President Todd Graham, Directors Don Kuester, Bob Adair and Marv Richardson and Manager Tim Fall. First Vice President Tom Dorcey and Larry Franklin were excused.

APPROVAL OF MINUTES

Don Kuester moved to approve the February 2002 minutes. Seconded by Bob Adair. Motion carried.

TREASURER’S REPORT

For the month of February the Treasurer reported income of $8,001.99 and expenses of $31,785.63. Cash on Hand at February 28, 2002 was $17,649.62. This being the end of fiscal year 2001-2002, Manager Tim Fall explained procedures necessary to include all year end expenses even though not due until a later date. He also advised that the Accountant’s Year End Report would reclassify some of the costs. A discussion of expenses and future needs for viable growth followed information explaining 2001-2002 major one-time capital outlays. Marv Richardson moved to accept the Treasurer’s Report. Seconded by Todd Graham. Motion carried.

CORRESPONDENCE

Marv Richardson, who had recent knee surgery, thanked all who signed his get-well card.

COMMITTEE REPORTS

ENVIRONMENTAL CONTROL COMMISSION - Todd Graham, Liaison, reported for Chick Witchell, Chairman, that approval has been granted for an 8’x12’ shed on lot 657, a new Pole Building-Garage on lot 1372 and contiguous status for lots 258-259. Noted at a recent ECC meeting that Clare County requires culverts to be 12” x 24’ and that will be added to the Improvement Sheet. The Manager thanks Chick and Fred Witchell for the fine job they are doing.

FUTURE PLANNING COMMISSION – Meeting scheduled in April. We need an update after the meeting.

MANAGER’S REPORT

Current fiscal year assessment dues are coming in well. Well rig is set up at Teal Lake. Well is not yet in but will be as soon as weather permits. Restriction ballots are coming in but not fast enough. Anne Hobart and volunteers will be making phone calls requesting their return. February has been an extremely busy month but he is pleased that records are current. He plans to present to the Board an additional Year End Statement of Income and Expense in a revised format in accordance with a Chart of Accounts provided by the new Accounting System. He hopes to re-state the last two years’ ending statements in the new format for comparative purposes.

ACCOUNTS PAYABLE – Payables were reviewed and discussed. Bob Adair moved to approve payment. Seconded by Todd Graham. Motion carried.

UNFINISHED BUSINESS – Todd Graham provided a printout of a proposed web layout. White Birch already owns a Website He requests that people send their thoughts and suggestions. Discussion followed by the Board, some ideas were presented and web layout will proceed. More review and discussion next meeting.

COMMENTS FROM THE FLOOR

Gary Cheadle, Lot 1010, commended Doug Lake for the great job he did clearing the roads last weekend during the snowstorm. He inquired about the status of the unfinished electrical work in the pool area.

NEW BUSINESS

The existing White Birch logo was inherited from a past parent company. A new logo belonging exclusively to our Association is being discussed. The marquee at the entrance also needs to be replaced.

The Board is requesting members’ input for a new entrance design and a new logo.

ADJOURNMENT

Motion made by Don Kuester to adjourn. Seconded by Todd Graham. Motion carried.

Respectfully Submitted

Priscilla Moore, Secretary-Treasurer