Unapproved Board Meeting Minutes of February 9, 2002




President Gail White called the meeting to order at 9:00 AM.  Present were 1st Vice President Tom Dorcey, 2nd Vice President Todd Graham, Directors Don Kuester, Bob Adair and Larry Franklin and Manager Tim Fall.  Director Marv Richardson was excused due to surgery earlier this week.



Tom Dorcey moved to approve the January 2002 minutes.  Seconded by Larry Franklin.  Motion carried.



For the month of January the Treasurer reported income of $14, 769.06 and expenses of $27,196.23.  Cash on hand at January 31, 2002 was $41,433.26.  Bob Adair moved to accept the Treasurer’s Report.  Seconded by Larry Franklin.  Motion Carried. 



President White read a note from Herb & Evelyn Breen, Lot 247, thanking all who spent so much time and effort working on the proposed Restrictions and Amendments.  Other correspondence, having been addressed by the Manager, was circulated to the Board.



FUTURE PLANNING COMMITTEE – Don Kuester announced that Bob Vonderheid has accepted Chairmanship of the Committee.  There will be a meeting of the committee after the close of this Directors meeting.

Fred Witchell, Lot 648, speaking for a group of residents known as the Curmudgeons, reported about their meeting on Jan. 31 with the Clare County Sheriff’s Dept concerning lost children, missing persons and water safety.  Representatives from the Dept were Sheriff Jeff Goyt, Lt Miller and Lt Martin.  Much pertinent information was presented at the meeting.  Further written information was forwarded from the Sheriff’s Dept including, in part, specifications for a helicopter landing.  The information will be circulated to all members.  Joe Romine, Lot 542, informed this group of some of the recommendations for those first on-the-scene of an emergency and the steps needed to expedite the care of victims of an accident or other emergency.  Information will be published in the Birch Bark on an ongoing basis.

ENVIRONMENTAL CONTROL COMMITTEE – Chick Witchell reported she has an application for a driveway and a campsite; an approval for a garage addition and work is progressing on information for campers. An application received prior to Feb. 1 for a pole barn is being reviewed.  The Committee is working on information packets to be presented to future homebuilders explaining application formats.



Tim called attention to the fact that spending for Capital Improvements has exceeded the line item budget.  The overrun was for costs of a new roof on the clubhouse, a pavilion at the campground, insulating the maintenance building and installing an aerator at Teal Lake. He estimated there would be approximately a $15,000 loss in income for February.  However, please note that total income has far exceeded the Total Budgeted Income.  For the present, office time will be spent mailing invoices, posting cash, recording restriction responses and follow-up of same.

ACCOUNTS PAYABLE – Payables were reviewed and discussed.  Bob Adair moved to approve payment.  Seconded by Don Kuester.  Motion carried.



Status of the no passing zone on Old State – Don Kuester has contacted the Clare County Road Commission and they have agreed to paint the yellow strip in front of the entrance in the spring when they regularly paint lines.  They will also put up a sign that there is an entrance ahead.



Joe Romine, Lot 542, stated that he would like to see a sole source propane gas supplier in White Birch.  He also added that the last Sunday Night Super Bowl Party was a great success.  A special thanks to Chris Ptaszek who donated pitas, and to all who furnished food.  Pat Zakalowski, Lot 1305, asked about the status of a disclaimer in the White Birch Realty Brochure suggested at the January meeting.



Todd Graham presented and explained a proposal from Eric Bellmore to develop an interactive, database driven and self-maintainable website for White Birch Lakes.  This site would house all information relative to White Birch including:  Board and Committee meeting minutes, proposals, committee member information, bylaws, community calendar, directories, managers reports, schedule of meetings and other items of interest.  After discussion of the proposal Bob Adair made a motion to approve the proposal.  Seconded by Don Kuester.  Motion carried.



Motion made by Tom Dorcey to adjourn.  Seconded by Don Kuester.  Motion carried.      


Respectfully Submitted,


Priscilla Moore