Board Meeting Minutes of February 9, 2002
CALL TO ORDER
President Gail White called
the meeting to order at .Present were 1st
Vice President Tom Dorcey, 2nd Vice President Todd Graham, Directors
Don Kuester, Bob Adair and Larry Franklin and Manager Tim Fall.Director Marv Richardson was excused due to
surgery earlier this week.
APPROVAL OF MINUTES
Tom Dorcey moved to approve
the January 2002 minutes.Seconded by Larry Franklin.Motion carried.
For the month of January
the Treasurer reported income of $14, 769.06 and expenses of $27,196.23.Cash on hand at January 31, 2002 was $41,433.26.Bob Adair moved to accept the Treasurer’s Report.Seconded by Larry Franklin.Motion Carried.
President White read a note
from Herb & Evelyn Breen, Lot 247, thanking all who spent so much time and effort
working on the proposed Restrictions and Amendments.Other correspondence, having been addressed
by the Manager, was circulated to the Board.
FUTURE PLANNING COMMITTEE –
Don Kuester announced that Bob Vonderheid has accepted Chairmanship of the
Committee.There will be a meeting of
the committee after the close of this Directors meeting.
Fred Witchell, Lot 648, speaking for a group of residents known as the Curmudgeons,
reported about their meeting on Jan. 31 with the Clare County Sheriff’s Dept
concerning lost children, missing persons and water safety.Representatives from the Dept were Sheriff
Jeff Goyt, Lt Miller and Lt Martin.Much
pertinent information was presented at the meeting.Further written information was forwarded
from the Sheriff’s Dept including, in part, specifications for a helicopter
landing.The information will be
circulated to all members.Joe Romine, Lot 542, informed this group of some of the recommendations for those
first on-the-scene of an emergency and the steps needed to expedite the care of
victims of an accident or other emergency.Information will be published in the Birch Bark on an ongoing basis.
CONTROL COMMITTEE – Chick Witchell reported she has an application for a
driveway and a campsite; an approval for a garage addition and work is
progressing on information for campers. An application received prior to Feb. 1
for a pole barn is being reviewed.The
Committee is working on information packets to be presented to future
homebuilders explaining application formats.
Tim called attention to the
fact that spending for Capital Improvements has exceeded the line item
budget.The overrun was for costs of a
new roof on the clubhouse, a pavilion at the campground, insulating the
maintenance building and installing an aerator at TealLake. He estimated there would be approximately a
$15,000 loss in income for February.However, please note that total income has far exceeded the Total
Budgeted Income.For the present, office
time will be spent mailing invoices, posting cash, recording restriction
responses and follow-up of same.
ACCOUNTS PAYABLE – Payables
were reviewed and discussed.Bob Adair
moved to approve payment.Seconded by Don Kuester.Motion carried.
Status of the no passing
zone on OldState – Don Kuester has contacted the Clare County Road Commission and they
have agreed to paint the yellow strip in front of the entrance in the spring
when they regularly paint lines.They
will also put up a sign that there is an entrance ahead.
COMMENTS FROM THE FLOOR
Joe Romine, Lot 542, stated that he would like to see a sole source propane gas
supplier in White Birch.He also added
that the last Sunday Night Super Bowl Party was a great success.A special thanks to Chris Ptaszek who donated
pitas, and to all who furnished food.Pat Zakalowski, Lot 1305, asked about the status of a disclaimer in the
White Birch Realty Brochure suggested at the January meeting.
Todd Graham presented and
explained a proposal from Eric Bellmore to develop an interactive, database
driven and self-maintainable website for White Birch Lakes.This site would house all information
relative to White Birch including:Board
and Committee meeting minutes, proposals, committee member information, bylaws,
community calendar, directories, managers reports, schedule of meetings and
other items of interest.After
discussion of the proposal Bob Adair made a motion to approve the
Don Kuester.Motion carried.
Motion made by Tom Dorcey
by Don Kuester.Motion