January 10, 2009 Meeting Minutes

Proposed

 

I. Call to Order:

President Steve Bryant called the meeting to order at 12:03. Board members present were President Steve Bryant, 1st Vice President Marty Perkins, 2nd Vice President Brian Kozlowski, Director Al Isaac, Director Sharon Bridges, and Director Linda McNeil. Absent, Director Brian Heiden, due to horrific weather conditions downstate. Also in attendance, Elaine Carrasco, Secretary.

 

Invocation led by Director Isaac.

Pledge of Allegiance let by President Bryant.

 

II. Additions to Agenda:

 

Offer to purchase property added by Director Bridges.

2nd Vice President Kozlowski adds:

Pool

Bus Stop

General Supervisorís Position

Agendas

 

III. Approval of Minutes:

 

(1)   Motion from Director Linda McNeil for approval of the minutes, supported by 1st Vice President Marty Perkins, motion carried.

 

IV. Income Statement-Treasurerís Report:

 

The Treasurer reports income for the month of December as $7318.75, expenses of $26,534.95 and total cash on hand December 31, 2008 , $47,242.07 with restricted funds of $36,910.81. (2) Motion to pay the bills with the addition of property taxes and possible exception of #911, by 2nd Vice President Brian Kozlowski, seconded by Director McNeil, motion carried.

 

V. Presidentís Report:

 

President Bryant wishes all a Happy New Year, and hopes for a prosperous New Year. It is starting out well with an offer to purchase White Birch property. We have made some additions to the clubhouse; we have had a lot of volunteers to help straighten things out. File cabinets are needed and we may have some that will be donated, if we donít get them we will need file cabinets to safe guard our records. There was a donation of a dart board by the Perkins family. He thanks all the volunteers for the help they have given the Secretary. Keep up the volunteerism.

 

VII. Committee Reports:

 

EPC report given by Chair Dennis Karlson.

Budget Committee report given by Chair Mary Cox

No Campground report given.

Activity committee report given by Christina Van Pelt.

Security report given by Bobby Pelfrey

 

VIII. Comments from the Floor:

 

Available at the clubhouse.

 

IX. Old Business:

 

(3).1st Vice President Perkins motions to ratify expenditure for the belly truck, seconded by Director Linda McNeil, motion carried.

 

(4). Motion by 1st Vice President Perkins to table the white truck until the next fiscal year, seconded by 2nd Vice President Kozlowski, motion carried.

 

(5). Motion to accept the bid of $595.00 from Hawley for repair of the grader by Director Al Isaac, seconded by Director Sharon Bridges, motion carried.

 

(6). Motion to accept White Birch lot sales pricing as proposed by White Birch Realty by Director Al Isaac, seconded by Director Mc Neil, motion carried.

 

X. New Business:

 

(7). 1st Vice President Perkins motions to update the annual association reports and ratify the appointment of the Secretary/Treasurer as resident agent, by President Bryant , seconded by Director McNeil, motion carried.

 

(8).Motion by 1st Vice President Perkins to put 2009-10 deferred revenue into the development fund CD account, seconded by Director McNeil, motion carried.

 

(9). Motion to accept the purchase agreement on lot #1254 by 2nd Vice President Kozlowski, seconded by Director Al Isaac, motion carried.

 

(10). A motion to renew Clare and Farwell Chamber of Commerce memberships by Director Al Isaac, seconded by 1st Vice President Perkins, motion failed.

 

(11). Motion to table authorization to access development funds at this time by Director McNeil, seconded by 2nd Vice President Kozlowski, motion tabled.

 

(12). Motion to deposit $1.00 into the escrow account annually by 1st Vice President Perkins, seconded by Director McNeil, carried.

 

(13). Motion for annual assessments for 2009-2010 to remain at $375.00 by 1st Vice President Perkins, seconded by Director McNeil, motion carried.

 

(14). Motion by 2nd Vice President Kozlowski that no member be allowed to vote on any issue at any time unless that member is current on all assessments on any and all lots owned at the time the vote is taken, seconded by Director Sharon Bridges.

 

(15). Motion to table the previous motion by 1st Vice President Perkins, seconded by Director McNeil. Call of the vote: Director McNeil, aye; Director Bridges, nay; 1st Vice President Perkins, aye; 2nd Vice President Kozlowski, nay; Director Isaac, aye; President Bryant, aye. Motion carried.

 

(16). A motion for a workshop on Saturday, January 31, 2008 at 12 noon by 1st Vice President Perkins, motion to amend the time to 11 am by 2nd Vice President Kozlowski, motion carried.

 

(17). A motion by 2nd Vice President Kozlowski to have the operation of the pool restored this calendar year to be the same as the previous year, seconded by Director Isaac. Call of the roll: Director McNeil, nay; Director Bridges , aye;, 1st Vice President Perkins, nay; 2nd Vice President Kozlowski, aye; Director Isaac, aye; President Bryant, nay; motion failed.

 

(18). Motion by 2nd Vice President Kozlowski to have the operation of the bus stop restored until such time as we have in writing from our insurance carrier that #1 it does not expose us to further liability, using volunteers, and #2 increase cost of our liability insurance by using volunteers, seconded by Director Bridges.

 

(19). Motion to table his previous motion by 2nd Vice President Kozlowski, seconded by Director Isaac, motion tabled.

 

(20). Motion by 2nd Vice President that the board develop language for re-advertising that position in the papers in Clare and develop a minimum curriculum and a job description to determine more qualified applicants, seconded by Director Isaac. Call of the roll: Director McNeil, nay; Director Bridges , aye; 1st Vice President Perkins, nay; 2nd Vice President Kozlowski, aye; Director Isaac, aye; President Bryant, nay; motion fails.

 

(21). 2nd Vice President Kozlowski motions to move comments on agenda items only, from its current position to just after additions to agenda, seconded by Director Bridges, withdrawn by Director Kozlowski.

 

(22). Motion by 2nd Vice President Kozlowski that all information provided to the board be passed out to the membership to review, before the board has the opportunity to discuss it, seconded by Director Bridges. Call of the vote: Director McNeil, nay; Director Bridges , aye; 1st Vice President Perkins, nay; 2nd Vice President Kozlowski, aye; Director Isaac, aye; President Bryant, nay; motion fails.

 

(23). 2nd Vice President motions to move comments from the floor on agenda items only to position 3 on our agenda format, seconded by Director Bridges. Motion failed.

 

XI. Comments from the floor:

 

Available at the clubhouse.

 

XII. Adjournment:

 

(24). 1st Vice President Perkins motions for adjournment, seconded by Director

Bridges, all in favor. Meeting adjourns at 3:01 p.m

 

 

Elaine Carrasco

Secretary