BOARD MEETING MINUTES

PROPOSED

JANUARY 19, 2008

 

CALL TO ORDER

Board President Brian Kozlowski called the meeting to order at 9:04 am.Board members present were President Brian Kozlowski, 1st Vice President Sharon Bridges, Director Patricia Graham, Director Al Isaac and Direct Brian Heiden.Also present were Manager Gail White, Treasurer Priscilla Moore and Secretary Elaine Carrasco.2nd Vice President Marvin Frayer was unable to attend.Prayer was lead by Director Al Isaac and Pledge of Allegiance by President Brian Kozlowski.

 

APPROVAL OF MINUTES

A motion to approve December 8th, 2007 minutes by Director Patricia Graham, seconded by Director Al Isaac.All in favor, motion carried.

 

TREASURERíS REPORT

Treasurer Priscilla Moore reports total income for the month of December at $12,949.91, total expenses, $35,868.49 and total cash on hand at the end of December $117,515.87. A Motion to approve Treasurerís Report by 1st Vice President Sharon Bridges, seconded by Director Patricia Graham. All in favor, motion carried.

 

PRESIDENTíS REPORT

President Brian Kozlowski thanks the tally committee consisting of Matthew Lucas, Mary Alice Harrington, Charles Hastings, Dennis Karlson and Arnold Wan Overbeke for taking timeSaturday morning and afternoon, December 15, 2007, to count ballots pertaining to the two proposed changes to the Covenants and Restrictions of the association he sincerely appreciates their efforts. Also you will notice on the agenda today we have interviews for the applications to fill the vacancy on the board, we will be going into executive session for that, Mark Connelly , because of business matters was interviewed yesterday. We will try to keep this session as brief as possible, we appreciate your indulgence.

 

MANAGERíS REPORT

Gail White reports the new card reader has been installed. She compliments Doug and Jerry on their hard work in removing all the snow from the roads. The fireplace room is near completion, we will be doing the flooring in the near future.Thanks to Chris ďThe Bread ManĒ for all his efforts in making this all possible. Also, additional properties are being turned over to collections this month, the owners are sent a letter of notification before this happens, if I donít hear from them within 30 days they are then turned over to collection, by March 1st all owners in arrears of a year or more will be in collection.

 

Arnie Van Overbeke reads the election results of votes from the C&R Committee. A copy of this information is in the office for viewing. Below are the results of the votes

For the first proposed change to the C&R

 

209 Yes Votes

147 No Votes

††† 2 Unaccepted votes

358 Total Votes

 

For the second proposed change to the C&R

276 Yes Votes

77 No Votes

††† 3 Unaccepted votes

356 Total Votes

Arnie also comments that the difference in the two total votes is because for some reason two members only sent in one ballot.

 

President Brian Kozlowski states that in order to amend the C&Rís there has to be a majority of membership vote, unfortunely, not enough votes were returned.

 

ACCOUNTS PAYABLE APPROVAL

Director Al Isaac moves to approve payables, seconded by Patricia Graham. All in favor, motion carried. Gail white reportís that the card reader was less then we originally thought.

 

COMMITTEEíS REPORT

EPC committee chairperson Dennis Karlson reports that things are slow but we did have a follow up on lot 1177, they were notified about a storage unit left on their lot, they reported that they had some illness in the family.The unit was disassembled the first weekend in January.They are working on policies with environmental control in order to make the storage units more acceptable to the association. The EPC meetings will be on the first Thursday of the month which will give them time to review any pending EPC requests.

 

COMMENTS

Lot #1095 comments on the distribution of privileged documents and clubhouse flooring.Robert Adair Lot #60 reads his letter indicating his wish to withdraw his application.

 

OLD BUSINESS

Motion made to accept Greg Herndenís resignation from his board position by 1st Vice President Sharon Bridges, seconded by Director Al Isaac, motion carried.

Motion to approve the accessory buildings regulation, as written given by Director Al Isaac, seconded by Director Patricia Graham, Motion Carried.

A motion for full distribution of privileged documents to all Board Members made by Director Brian Heiden, seconded by Director Al Isaac. Motion did not carry.

Motion made to approve revisions in clubhouse policies to rental of both rooms to $40.00 for 3 hrs. and #7 to read ďno alcoholic beverages to be sold for individual consumption on the propertyĒ by 1st Vice President Sharon Bridges, seconded by Director Patricia Graham.

 

EXECUTIVE SESSION (INTERVIEWS)

Director Patricia Graham moves to go into the executive session, seconded by Director Al Isaac, motion carried.

 

 

NEW BUSINESS

Director Al Isaac moves to appoint Darren Bondy to the vacancy on theboard , seconded by 1st Vice President Sharon Bridges. All in favor, motion carried. President Brian Kozlowski invites Darren Bondy to take his seat with the board.

A motion to the floor for purpose of discussion on the new flooring by Director Darren Bondy, seconded by Director Patricia Graham. Motion to table flooring issue by 1st Vice President Sharon Bridges, seconded by Director Patricia Graham, motion carried.

Motion to approve new safety regulations with revision to B#7, by Director Patricia Graham, seconded by Director Al Isaac. Motion Carried.

Al Isaac motions to set 2008-2009 assessments at $375.00, second by 1st Vice President Sharon Bridges. All in favor, motion carried.

Director Patricia Graham motions to accept the 2008-2009 budget, as presented, seconded by 1st Vice President Sharon Bridges, all in favor, motion carried.

Notice of special meeting March 1st 2008 from 9am. to 10am.

Motion to approve the ballot to fill the remainder of open board position by Director Patricia Graham, seconded by Director Al Isaac. All in favor, motion.

 

COMMENTS FROM THE FLOOR

Floor comments are available at the clubhouse for further review.

 

ADJOURNMENT

Director Al Isaac moves to adjourn, followed by 1st Vice President Sharon Bridges, all in favor, meeting adjourned at 12:11 p.m.

 

Respectfully yours,

Elaine Carrasco

Secretary