BOARD MEETING MINUTES
CALL TO ORDER
Board President Brian Kozlowski called the meeting to order at . Board members present were President Brian Kozlowski, 1st Vice President Sharon Bridges, Director Patricia Graham, Director Al Isaac and Direct Brian Heiden. Also present were Manager Gail White, Treasurer Priscilla Moore and Secretary Elaine Carrasco. 2nd Vice President Marvin Frayer was unable to attend. Prayer was lead by Director Al Isaac and Pledge of Allegiance by President Brian Kozlowski.
APPROVAL OF MINUTES
A motion to approve
Treasurer Priscilla Moore reports total income for the month of December at $12,949.91, total expenses, $35,868.49 and total cash on hand at the end of December $117,515.87. A Motion to approve Treasurer’s Report by 1st Vice President Sharon Bridges, seconded by Director Patricia Graham. All in favor, motion carried.
President Brian Kozlowski thanks the tally committee
consisting of Matthew Lucas, Mary Alice Harrington, Charles Hastings, Dennis
Karlson and Arnold Wan Overbeke for taking time Saturday morning and afternoon,
Gail White reports the new card reader has been installed. She compliments Doug and Jerry on their hard work in removing all the snow from the roads. The fireplace room is near completion, we will be doing the flooring in the near future. Thanks to Chris “The Bread Man” for all his efforts in making this all possible. Also, additional properties are being turned over to collections this month, the owners are sent a letter of notification before this happens, if I don’t hear from them within 30 days they are then turned over to collection, by March 1st all owners in arrears of a year or more will be in collection.
Arnie Van Overbeke reads the election results of votes from the C&R Committee. A copy of this information is in the office for viewing. Below are the results of the votes
For the first proposed change to the C&R
209 Yes Votes
147 No Votes
2 Unaccepted votes
358 Total Votes
For the second proposed change to the C&R
276 Yes Votes
77 No Votes
3 Unaccepted votes
356 Total Votes
Arnie also comments that the difference in the two total votes is because for some reason two members only sent in one ballot.
President Brian Kozlowski states that in order to amend the C&R’s there has to be a majority of membership vote, unfortunely, not enough votes were returned.
ACCOUNTS PAYABLE APPROVAL
Director Al Isaac moves to approve payables, seconded by Patricia Graham. All in favor, motion carried. Gail white report’s that the card reader was less then we originally thought.
EPC committee chairperson Dennis Karlson reports that things are slow but we did have a follow up on lot 1177, they were notified about a storage unit left on their lot, they reported that they had some illness in the family. The unit was disassembled the first weekend in January. They are working on policies with environmental control in order to make the storage units more acceptable to the association. The EPC meetings will be on the first Thursday of the month which will give them time to review any pending EPC requests.
Motion made to accept Greg Hernden’s resignation from his board position by 1st Vice President Sharon Bridges, seconded by Director Al Isaac, motion carried.
Motion to approve the accessory buildings regulation, as written given by Director Al Isaac, seconded by Director Patricia Graham, Motion Carried.
A motion for full distribution of privileged documents to all Board Members made by Director Brian Heiden, seconded by Director Al Isaac. Motion did not carry.
Motion made to approve revisions in clubhouse policies to rental of both rooms to $40.00 for 3 hrs. and #7 to read “no alcoholic beverages to be sold for individual consumption on the property” by 1st Vice President Sharon Bridges, seconded by Director Patricia Graham.
EXECUTIVE SESSION (INTERVIEWS)
Director Patricia Graham moves to go into the executive session, seconded by Director Al Isaac, motion carried.
Director Al Isaac moves to appoint Darren Bondy to the vacancy on the board , seconded by 1st Vice President Sharon Bridges. All in favor, motion carried. President Brian Kozlowski invites Darren Bondy to take his seat with the board.
A motion to the floor for purpose of discussion on the new flooring by Director Darren Bondy, seconded by Director Patricia Graham. Motion to table flooring issue by 1st Vice President Sharon Bridges, seconded by Director Patricia Graham, motion carried.
Motion to approve new safety regulations with revision to B#7, by Director Patricia Graham, seconded by Director Al Isaac. Motion Carried.
Al Isaac motions to set 2008-2009 assessments at $375.00, second by 1st Vice President Sharon Bridges. All in favor, motion carried.
Director Patricia Graham motions to accept the 2008-2009 budget, as presented, seconded by 1st Vice President Sharon Bridges, all in favor, motion carried.
Notice of special meeting
Motion to approve the ballot to fill the remainder of open board position by Director Patricia Graham, seconded by Director Al Isaac. All in favor, motion.
COMMENTS FROM THE FLOOR
Floor comments are available at the clubhouse for further review.
Director Al Isaac moves to adjourn, followed by 1st Vice President Sharon Bridges, all in favor, meeting adjourned at