BOARD MEETING MINUTES
Meeting Minutes of
CALL TO ORDER
President Todd Graham called the meeting to order at . Present were 1st Vice President Tom Dorcey, 2nd Vice President Marv Richardson, Directors Bob Adair, Larry Franklin and Scott Hayer and Manager Tim Fall. Director Chuck Bailey was excused. The meeting opened with a salute to the flag and a prayer.
APPROVAL OF MINUTES
Tom Dorcey moved to approve the December minutes as written. Seconded by Bob Adair. Motion carried.
For the month of December the Treasurer reported income of
$13,901.05 and expenses of $26,834.84.
Cash on Hand at
Correspondence was received from a member concerning an explanation of budget items. This correspondence has been addressed.
ENVIRONMENTAL PROTECTION COMMITTEE - Chairman Ron Tagg,
FUTURE PLANNING COMMITTEE - Committee is on hold until a new Chairman is appointed.
ACTIVITIES COMMITTEE - Barb Adair,
There is need for someone to volunteer to take over leadership for the Valentine Party and to develop ideas for other activities.
CAMPGROUND COMMITTEE - Fred Witchell,
SEARCH COMMITTEE - Marv Richardson reported that there have been many responses from members volunteering to serve on the search committee. He asked that those board members, Bob Adair, Scott Hayer and Marv, who are appointed to the committee meet on Thursday at to appoint the qualified non-board members who will participate in the resume review. Persons who have submitted resumes, will be evaluated on a predetermined scale by each committee member, results will be tabulated and apparent qualified applicants will be called for interview.
The Manager reported that in response to the suggestion concerning pine trees as a lot identification, there is a member who has worked with DNR and who has suggested that if trees are ordered in advance there is the possibility that trees can be obtained without cost. Again the project may be done with volunteers and low costs only for necessary supplies. Finally, the Consumers Energy engineer has completed the project at the entrance and they are scheduled Wednesday to run a new electric supply which should give adequate voltage supply to the guardhouse.
The next 6 weeks or so will be the busiest time of the year in the office. Assessment invoices will be prepared and the accounting for the receipt of dues payments as well as the preparation of quarterly and yearly payroll reports and year-end corporate reports. As a result some other types of correspondence may be delayed. We would appreciate your cooperation.
ACCOUNTS PAYABLE - Payables were reviewed. Marv Richardson moved to pay the payables. Seconded by Bob Adair. Motion carried.
The proposed budget has been published in the Birch Bark for member review and comments. Only one letter has been received and the questions have been addressed. Marv Richardson moved that the proposed budget by adopted. Seconded by Bob Adair. Motion carried.
Recent discussion concerning the danger posed by the way the school bus turns at the guardhouse has been passed on to the school bus authorities and plans are being made to correct the situation.
COMMENTS FROM THE FLOOR
After much discussion Marv Richardson made a motion that the case be returned to EPC to work with Debbie to develop a new proposal to be brought before the Board if there cannot be a compromise reached with the EPC. Seconded by Bob Adair. Motion carried.
Since this is Tim's last official representation as a Manager, Marv Richardson, as a Board Member and as an Association Member, thanks Tim for his years of service. A sharing of thanks made by all present here today.
Bob Adair made the motion to adjourn. Seconded by Marv Richardson. Motion carried.