Board Meeting Minutes


Unapproved Board Meeting Minutes of January 12, 2002



President Gail White called the meeting to order at 9:00 AM.  Present were 1st Vice President Tom Dorcey, 2nd Vice President Todd Graham. Directors Marv Richardson, Don Kuester, and Bob Adair and Manager Tim Fall.



Tom Dorcey moved to approve the December 2001 minutes.  Seconded by Bob Adair.  Motion carried.



For the month of December the Treasurer reported income of $10,642.15 and expenses of $31,426.69.  Cash balance at December 31, 2001 was $53,860.43.  Todd Graham moved to accept the Treasurer’s Report.  Seconded by Bob Adair.  Motion carried.



ENVIRONMENTAL CONTROL COMMITTEE – In the absence of Chairman Chick Witchell, Todd Graham, ECC Liaison, read her report.  Approval was granted for a driveway and campsite at Lot 308, a new residence at Lot 502 and contiguous lot status for lots 993-994 and 1298-1299.  The Committee is working on complaints from members concerning the storage of multiple trailers at single residence sites.  The Board has requested that the ECC submit a recommendation to the Board concerning the rules regarding trailers stored on residential lots.

FUTURE PLANNING COMMITTEE – Fred Witchell reminded that there would be a meeting of the Committee directly after the Board Meeting.  Anyone interested is invited.


The next 60 days will be a very busy time in terms of getting invoices mailed out, updating the accounts receivable billing program and mailing out the proposed restrictions. Some other issues may have to be put on hold.
ACCOUNTS PAYABLE – Payables were reviewed and discussed.  Bob Adair moved to approve payment of the bills.  Seconded by Tom Dorcey.  Motion carried.
Larry Franklin, Lot 909, has agreed to complete the term of the Director’s position vacated by Linda Brabant.  Don Kuester made the motion that Larry be appointed to fill the position.  Seconded by Todd Graham.  Motion carried.
Anne Hobart, Lot 454, presented editorial corrections to the proposed Covenants and Restrictions and recommendations to the wording of the sample cover letter.  The Board discussed the recommendations.
A motion was made by Bob Adair to update the wording.  Seconded by Todd Graham.  Motion carried.  Bob Adair made a motion to included a stamped and addressed envelope in the package of Proposed Covenants and Restrictions to promote the return of the votes.  Seconded by Marv Richardson.  Motion carried.

Joe Romine, Lot 542, and Tom Dorcey discussed the the pros and cons regarding stop signs vs. yield signs.

Chuck Hastings, Lot 78, expressed his appreciation that a yield sign rather than a stop sign was placed at

Elm and White Birch.  Fred Witchell advised that on January 31, 2002 at 10 AM, a police person will be here to inform how to create a group who will know the correct procedures used to find missing children and/or  impaired persons.  Anyone interested is welcome to attend.  Marv Richardson asked about a Neighborhood Watch program.  Mike Dalka, Lot 467, asked if a CPR class could also be started.  Marvin Frayer, Lot 682, suggested that poles be installed at the outgoing gates to eliminate the possibility of destroying the arm boxes.  Joe Romine announced the superbowl party on February 3rd.  Please advise if you plan to attend.  Don Papish, Lots 857 and 858, suggested that the sign pointing to the clubhouse at Oak and Laurel be moved to the corner of Lake and Laurel.  He also stated that the White Birch Realty Brochure should include a disclaimer that states that the Realty Company is not affiliated with White Birch Lakes Recreational Association and that the lack of a disclaimer is deceptive.  Mike Dalka, Lot 467, reported on his interview with local realtors.  Pat Zakalowski, Lot 1305, asked for an update on the possibility of installing a no passing zone sign on northbound Old State Road.  No response has yet been received from the County.  Fred Witchell, having attended the Lincoln Township Board Meetings, has stated that next summer the Township plans to reconstruct the area of Old State Road from the Surrey Township line to the new pavement at Old State and Jefferson.  Further discussion continued about  the placement of stop and yield signs and the Manager was advised to pursue any safety measures which may be involved.



Motion made by Tom Dorcey to adjourn.  Seconded by Don Kuester.  Motion carried.