Board Meeting Minutes of
January 13, 2001
Gail White, President, called the meeting to order at 9:00
AM. Present were Pat Zakalowski, 1st
Vice President, Jay Farr, 2nd Vice President, Directors Linda
Brabant, Doug Bradley, Don Kuester and Roy Miller and Manager Tim Fall.
Don Kuester moved to accept December minutes as
corrected. Seconded by Doug
Bradley. Motion carried.
Treasurer reported income for the month of December of $7,518.49
and operating expenses of $35,875.79.
Cash Balance at December 31, 2000 was $48,072.91. Manager explained that
historically December assessment collections are low and a major December
capital equipment expense was the purchase of a truck. Linda Brabant moved to accept the Treasurer’s
Report. Seconded by Pat Zakalowski.
Linda Brabant moved to approve payment of payables. Seconded by Jay Farr. Motion carried.
Telephone request re the proposed budget will be addressed
publicly later in this meeting.
COVENANTS AND RESTRICTIONS COMMITTEE
Jay Farr reported that this committee would meet following
the Board of Directors’ meeting to review any and all corrections to the
existing Covenants and Restrictions.
CAMPGROUND COMMITTEE
Jay Farr introduced Martin Moore, committee chairman, who
voiced his concerns about security at the campground.
ACTIVITIES COMMITTEE
Pat Zakalowski reported a successful Christmas party and the
good response to requests for Christmas gifts for needy families and the
donations of mittens, hats and socks for the school children who have
none. This month is Super Bowl month and
Joe Romine is in charge.
NOMINATING COMMITTEE
Linda Brabant reported that she is actively pursuing information
on anyone who is interested in running for the board. This year there will be four positions
open. Let her know of persons interested
and she will do the recruiting.
ENVIRONMENTAL COMMITTEE
Chick Witchell welcomes Todd
Graham of Lots 956 & 957 as a new member of the committee.
There are 2 new residences being built-one on lot 712 and
one on lots 939-940, approvals for 2 new septic tanks are pending, a new garage
is being built on lot 757 and a drive on lot 519. She will be weeding out old books at the
clubhouse library and donating the old books to the Lake George library.
FUTURE PLANNING COMMITTEE
No meeting this month due to illness of Chairwoman Joni
Farr.
Tim Fall reported that at the entrance pedestal the 0 key on
the keypad is ultra sensitive resulting in problems opening the gate. This key will be replaced. The White Birch Bark was in error in that it
stated the # key would clear an
erroneous entry. It should have
correctly stated the clear key is the * (asterisk).
A meeting is set up in the month of March with the Physical
Plant Committee to investigate the possibility of bringing school buses into
White Birch. He has requested board
feedback on the possibility of removing one or more of the payphones. Not enough responses from the
storage-building questionnaire have been received to form a consensus. Doug is very pleased with the new truck and a
decision needs to be made concerning the disposition of the old truck.
Concerning discussion about winter road conditions on Old
State Rd, Lincoln Township has advised that they are beginning to use salt on
the township roads and has provided for its use in next year’s budget.
The President circulated a draft of committee guidelines to
the Board. Please review and comment on
any corrections or additions so that guidelines can be finalized and adopted.
COMMENTS FROM THE FLOOR
Brian Kozlowski of Lot 704 commented about White Birch
Restrictions and stated his concerns about restrictions as they apply to ATV’s,
lakes and recreational facilities. Jay
Farr added that the new Restrictions and Covenants will be circulated before
approval and that the Future Planning Committee is discussing special ATV
courses and road markings. Chuck
Hastings advised that changes to date affecting ATV restrictions have only been
made to incorporate State of Michigan regulations into White Birch
Restrictions.
Sal Scozzari, Lot 1375, added his
comments concerning the Covenants and Restrictions and stated his vote is against
building a storage facility. Fred Witchell said the building would not be built unless it is
self-supporting. Sal continued to add
that by-laws should be reviewed and corrected.
Barbara Seiger, Lot 1114, stated that her vote
is also against the storage building.
Linda Brabant made a motion to sell the old truck as soon as
it is no longer needed. Seconded by Doug
Bradley. Motion carried. At 8:30 AM the proposed 2001-2 Year Budget
was discussed. Payroll costs at 39% of
budget have been increased to add a part time maintenance person to help Doug
Lake because of the growth of White Birch.
This necessitates additional road costs to keep all roads open summer
and winter. Funds are set-aside in the
capital equipment account to provide for replacement costs as items become
obsolete and no longer usable. Linda
Brabant moved to accept the proposed budget.
Seconded by Doug Bradley. Motion
is carried.
Motion to adjourn made by Linda Brabant. Seconded by Pat Zakalowski. Motion carried.
Respectfully submitted
Priscilla Moore
Secretary-Treasurer