BOARD MEETING MINUTES

 

Board Meeting Minutes of January 13, 2001

 

CALL TO ORDER

Gail White, President, called the meeting to order at 9:00 AM.Present were Pat Zakalowski, 1st Vice President, Jay Farr, 2nd Vice President, Directors Linda Brabant, Doug Bradley, Don Kuester and Roy Miller and Manager Tim Fall.

 

APPROVAL OF MINUTES

Don Kuester moved to accept December minutes as corrected.Seconded by Doug Bradley.Motion carried.

 

TREASURERíS REPORT

Treasurer reported income for the month of December of $7,518.49 and operating expenses of $35,875.79.Cash Balance at December 31, 2000 was $48,072.91. Manager explained that historically December assessment collections are low and a major December capital equipment expense was the purchase of a truck.Linda Brabant moved to accept the Treasurerís Report.Seconded by Pat Zakalowski.

 

ACCOUNTS PAYABLE

Linda Brabant moved to approve payment of payables.Seconded by Jay Farr.Motion carried.

 

PRESIDENTíS REPORT

Telephone request re the proposed budget will be addressed publicly later in this meeting.

 

COMMITTEE REPORTS

COVENANTS AND RESTRICTIONS COMMITTEE

Jay Farr reported that this committee would meet following the Board of Directorsí meeting to review any and all corrections to the existing Covenants and Restrictions.

CAMPGROUND COMMITTEE

Jay Farr introduced Martin Moore, committee chairman, who voiced his concerns about security at the campground.

ACTIVITIES COMMITTEE

Pat Zakalowski reported a successful Christmas party and the good response to requests for Christmas gifts for needy families and the donations of mittens, hats and socks for the school children who have none.This month is Super Bowl month and Joe Romine is in charge.

NOMINATING COMMITTEE

Linda Brabant reported that she is actively pursuing information on anyone who is interested in running for the board.This year there will be four positions open.Let her know of persons interested and she will do the recruiting.

ENVIRONMENTAL COMMITTEE

Chick Witchell welcomes Todd Graham of Lots 956 & 957 as a new member of the committee.

There are 2 new residences being built-one on lot 712 and one on lots 939-940, approvals for 2 new septic tanks are pending, a new garage is being built on lot 757 and a drive on lot 519.†† She will be weeding out old books at the clubhouse library and donating the old books to the Lake George library.

FUTURE PLANNING COMMITTEE

No meeting this month due to illness of Chairwoman Joni Farr.

 

MANAGERíS REPORT

Tim Fall reported that at the entrance pedestal the 0 key on the keypad is ultra sensitive resulting in problems opening the gate.This key will be replaced.The White Birch Bark was in error in that it stated the # key would clear an erroneous entry.It should have correctly stated the clear key is the * (asterisk).

A meeting is set up in the month of March with the Physical Plant Committee to investigate the possibility of bringing school buses into White Birch.He has requested board feedback on the possibility of removing one or more of the payphones.Not enough responses from the storage-building questionnaire have been received to form a consensus.Doug is very pleased with the new truck and a decision needs to be made concerning the disposition of the old truck.

Concerning discussion about winter road conditions on Old State Rd, Lincoln Township has advised that they are beginning to use salt on the township roads and has provided for its use in next yearís budget.

 

UNFINISHED BUSINESS

The President circulated a draft of committee guidelines to the Board.Please review and comment on any corrections or additions so that guidelines can be finalized and adopted.

 

COMMENTS FROM THE FLOOR

Brian Kozlowski of Lot 704 commented about White Birch Restrictions and stated his concerns about restrictions as they apply to ATVís, lakes and recreational facilities.†† Jay Farr added that the new Restrictions and Covenants will be circulated before approval and that the Future Planning Committee is discussing special ATV courses and road markings.†† Chuck Hastings advised that changes to date affecting ATV restrictions have only been made to incorporate State of Michigan regulations into White Birch Restrictions.††

Sal Scozzari, Lot 1375, added his comments concerning the Covenants and Restrictions and stated his vote is against building a storage facility.Fred Witchell said the building would not be built unless it is self-supporting.Sal continued to add that by-laws should be reviewed and corrected.Barbara Seiger, Lot 1114, stated that her vote is also against the storage building.††††

 

NEW BUSINESS††

Linda Brabant made a motion to sell the old truck as soon as it is no longer needed.Seconded by Doug Bradley.Motion carried.At 8:30 AM the proposed 2001-2 Year Budget was discussed.Payroll costs at 39% of budget have been increased to add a part time maintenance person to help Doug Lake because of the growth of White Birch.This necessitates additional road costs to keep all roads open summer and winter.Funds are set-aside in the capital equipment account to provide for replacement costs as items become obsolete and no longer usable.Linda Brabant moved to accept the proposed budget.Seconded by Doug Bradley.Motion is carried.

 

ADJOURNMENT

Motion to adjourn made by Linda Brabant.Seconded by Pat Zakalowski.Motion carried.

 

Respectfully submitted

 

Priscilla Moore

Secretary-Treasurer